ASAP Systems
Asset tracking software
Asset management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is ASAP Systems
ASAP Systems is an asset tracking and inventory management software suite used to record, locate, and audit physical assets and consumable inventory. It is typically used by operations, IT, facilities, healthcare, education, and field teams that need barcode- or RFID-enabled check-in/check-out, transfers, and stock control. The product is commonly deployed with mobile scanning apps and label printing to support day-to-day tracking workflows. It focuses on configurable tracking processes and integrations for organizations that want a packaged system rather than building on an industrial IoT platform.
Barcode/RFID-based tracking workflows
The system supports asset identification using barcodes and, in many deployments, RFID workflows depending on the chosen modules and hardware. It covers common operational transactions such as assignment, check-in/check-out, transfers, and cycle counts. This fits organizations that need repeatable scanning-based processes rather than continuous location telemetry. It also aligns well with environments where assets move between people, rooms, or sites and must be auditable.
Mobile scanning and field use
ASAP Systems provides mobile options that allow users to scan and transact assets away from a desktop. This supports field service, warehouse, and facilities teams that need to update records at the point of activity. Mobile scanning reduces manual entry and helps standardize how assets are received, issued, and returned. It is a practical approach for teams that do not require sensor-driven real-time tracking.
Configurable asset and inventory records
The product supports structured records for assets and inventory items, including attributes needed for ownership, location, status, and lifecycle tracking. It is designed to accommodate different tracking policies across departments (for example, IT equipment versus tools versus supplies). Reporting and audit-oriented outputs help with reconciliation and accountability. This makes it suitable for organizations that need governance over physical items without adopting a full maintenance-centric CMMS.
Not a real-time location platform
ASAP Systems primarily centers on transaction-based tracking (scan events and updates) rather than continuous, infrastructure-driven location services. Organizations that need real-time indoor positioning, geofencing, or sensor telemetry at scale may require additional RTLS/IoT components. This can increase solution complexity when compared with platforms built around location data streams. Buyers should validate how location is captured (manual, scan-based, or via integrations) for their use case.
Hardware and labeling dependencies
Effective use typically depends on barcode/RFID labels, printers, and compatible scanners or mobile devices. Hardware selection, label durability, and rollout logistics can materially affect project success. These dependencies can add upfront cost and operational overhead, especially across multiple sites. Organizations should plan for device management, replacement cycles, and standardized labeling practices.
Maintenance management depth varies
While the system supports asset records and lifecycle status, it may not match the depth of purpose-built maintenance management tools for work orders, preventive maintenance scheduling, and technician workflows. Teams that need robust maintenance planning, parts-to-work-order linkage, and reliability analytics may need a separate maintenance system or additional modules. This can lead to split workflows between tracking and maintenance. Prospective customers should confirm required maintenance features during evaluation.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Lite | Contact sales / Custom pricing (quote) | Simplest plan for small businesses; choose either Inventory or Asset Tracking; limits: 500 SKUs, 0.1 GB storage, unlimited warehouses/locations; mobile app support; (source: BarCloud Lite page). |
| Standard | Contact sales / Custom pricing (quote) | Mid-tier with Inventory, Asset, or Suite options; unlimited SKUs, 10 GB storage, more transactions and integrations (QuickBooks Online, API); (source: BarCloud Standard page). |
| Professional | Contact sales / Custom pricing (quote) | Full-featured plan for larger teams: unlimited SKUs/data fields, advanced automation, maintenance, depreciation, PO approvals, integrations; (source: BarCloud Professional page). |
Seller details
ASAP Systems
San Jose, CA, USA
1998
Private
https://www.asapsystems.com/
https://www.linkedin.com/company/asap-systems/
