BigTime
Billing software
Expense management software
Travel & expense software
Professional services automation software
Project management software
Resource management software
Time tracking software
Accounting & finance software
Project, portfolio & program management software
Enterprise automation software
Job costing software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$20 per user per month
Free Trial
Free version unavailable
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Large
- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
- Media and communications
What is BigTime
BigTime is a professional services automation (PSA) platform focused on time tracking, project budgeting, resource planning, expense capture, and client invoicing. It is used by professional services firms (for example, consulting, accounting, IT services, and agencies) to manage project delivery and convert time and expenses into bills. The product combines project financial controls (budgets, WIP, utilization) with billing workflows and integrations to common accounting systems. It is typically deployed as a cloud application with role-based access for consultants, project managers, and finance teams.
End-to-end time-to-invoice flow
BigTime connects time entry, expense capture, project budgets, and invoicing in a single workflow. This reduces manual handoffs between project teams and finance when compared with using separate time tracking and billing tools. It supports multiple billing models (for example, time & materials and fixed-fee) and helps standardize approvals before invoices are issued. This is particularly relevant for firms that need consistent billing governance across many projects.
Project financial visibility
The platform emphasizes project-level financial management, including budgets, WIP-style tracking, and margin-oriented reporting. These controls help project managers monitor burn, overruns, and billable vs. non-billable work without relying solely on spreadsheets. Compared with general-purpose project management tools, the reporting is oriented toward services economics (utilization and realization). This can improve forecasting and reduce revenue leakage when time is captured late or inconsistently.
Integrations with accounting systems
BigTime is commonly implemented alongside accounting platforms to synchronize clients, projects, and invoicing or to pass summarized billing data downstream. This supports firms that want PSA capabilities without replacing their general ledger. Integration reduces duplicate data entry and helps keep finance records aligned with project operations. It also enables a clearer separation between project delivery processes and accounting close processes.
Not a full ERP suite
BigTime focuses on PSA rather than end-to-end enterprise resource planning. Organizations that require native procurement, inventory, complex revenue recognition, or multi-entity consolidation may need additional systems. This can increase integration and reporting complexity for finance teams. It is generally a better fit for services-centric operations than product-centric businesses.
Configuration and rollout effort
To get consistent results, firms often need to configure billing rules, approval workflows, rate cards, and project templates. That setup can require process alignment across delivery and finance teams, especially for firms migrating from spreadsheets or lightweight tools. Larger deployments may require dedicated admin ownership to maintain standards over time. Without governance, reporting consistency can degrade across teams and offices.
Limited for deep PPM needs
While BigTime supports project and resource management, it is not designed as a comprehensive portfolio/program management system for complex cross-project dependencies. Organizations needing advanced roadmapping, strategic portfolio scoring, or extensive program controls may find gaps. In those cases, teams may keep a separate PPM tool and integrate at a summary level. This can create duplicated project metadata and additional reconciliation work.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essentials | $20 per user/month (official site) | Time & Expense Management; Billing & Invoicing Management; Project Portfolio Management; Automatic Reconciliation; QuickBooks integration; AI Assistant. |
| Advanced | Price not listed on official site — contact sales | Includes Essentials plus Multi-currency expense management; Custom Reporting Center; Project templates; Custom invoice templates; AI Assistant (Time/Expense Agents listed as coming soon). |
| Premier | Price not listed on official site — contact sales | Includes Advanced plus Multi-currency invoicing; Custom cost & rate management; Project budgeting; Multi-level approvals; priority support/SLA options; integrations (Sage Intacct, Lacerte, API). |
| Enterprise / Projector | Custom pricing — contact sales | Enterprise-grade/multi-entity capabilities, custom integrations, dedicated support (Projector enterprise package). |
Seller details
BigTime Software, Inc.
Chicago, IL, USA
1999
Private
https://www.bigtime.net/
https://x.com/BigTimeSoftware
https://www.linkedin.com/company/bigtime-software/
