BigTime Projector
Professional services automation software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$20 per user per month
Free Trial
Free version unavailable
Small
Medium
Large
- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
- Education and training
What is BigTime Projector
BigTime Projector is a professional services automation (PSA) platform focused on project planning, time and expense capture, and billing for services organizations. It is used by consulting, accounting, IT services, and other project-based firms to manage project budgets, staffing, and invoicing workflows. The product emphasizes resource scheduling and project financial visibility alongside core PSA functions, and it integrates with common accounting and CRM systems.
Strong time-to-bill workflow
The product supports end-to-end services delivery workflows from time and expense entry through approvals and invoicing. It is designed to reduce manual handoffs between project delivery and finance teams. Firms that bill hourly or on fixed-fee projects can use budget tracking and billing rules to align delivery activity with invoices. This focus is consistent with PSA suites that prioritize utilization and billing accuracy.
Resource scheduling and utilization
BigTime Projector includes tools for assigning staff to projects, forecasting capacity, and monitoring utilization. Teams can use schedules to balance workloads and anticipate staffing gaps across concurrent engagements. This is particularly relevant for professional services firms that need to coordinate billable work across multiple clients. The resource-centric approach helps connect delivery plans to revenue expectations.
Project financial visibility
The platform tracks project budgets, actuals, and remaining work to support margin and burn monitoring. It provides reporting that ties time, expenses, and project status to financial outcomes. This helps managers identify scope creep and take corrective action before billing or profitability is impacted. The emphasis on project financials aligns with PSA buyer requirements for operational and financial reporting.
PSA breadth may be limited
Compared with broader PSA suites, some organizations may find gaps in adjacent functions such as advanced service desk, contract lifecycle management, or deeper CRM capabilities. Firms that require a single system for front-office through support operations may need additional tools. This can increase integration and administration effort. Fit depends on whether the firm prioritizes project delivery and billing over wider ITSM-style workflows.
Reporting depth varies by need
While standard project and financial reports are available, organizations with complex analytics requirements may need additional configuration or external BI tooling. Multi-dimensional reporting across departments, entities, or custom KPIs can require careful setup. This may be a consideration for larger firms with mature finance operations. Buyers should validate required dashboards and export options during evaluation.
Integration requirements for finance stack
PSA deployments often rely on integrations with accounting, payroll, and CRM systems, and BigTime Projector is no exception. If a firm uses less common finance tools, integration may require middleware or custom work. Data synchronization and billing-to-GL mapping can also require implementation effort. This can affect time-to-value for organizations with complex back-office processes.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essentials | $20 per user/month (stated “starts at $20 per user/month” on vendor pricing page) | Time & Expense Management, Project Portfolio Management, Billing & Invoicing Management, Automatic Reconciliation, QuickBooks Integration, AI Assistant. Public price listed on BigTime pricing page. |
| Advanced | Contact sales / Custom pricing (price not published) | Everything in Essentials plus Multi-Currency Expense Management, Custom Reporting Center, Project Templates, Custom Invoice Templates, AI features. Pricing page lists feature set but not a public price. |
| Premier | Contact sales / Custom pricing (price not published) | Everything in Advanced plus Multi-Currency Invoicing, Custom Cost & Rate Management, Project Budgeting, Multi-Level Approvals, priority support and integrations. Price not published on site. |
| Enterprise / Projector (BigTime Enterprise PSA) | Custom pricing / Contact sales | Enterprise-grade Projector (rebranded BigTime Enterprise PSA). Purpose-built project accounting, multi-entity & multi-currency capabilities, advanced BI and integrations. Projector/Enterprise pricing is not published; subscription agreement references Order Agreement-based subscription rates and an implementation sandbox fee (implementation sandbox fee = $500/month). |
Notes:
- Implementation Sandbox fee: $500 per month (charged during implementation when Professional Services are engaged); user subscription fees begin at “Go Live” per Projector subscription agreement. (Official subscription/agreement page).
Seller details
BigTime Software, Inc.
Chicago, IL, USA
1999
Private
https://www.bigtime.net/
https://x.com/BigTimeSoftware
https://www.linkedin.com/company/bigtime-software/
