CoachAccountable
Coaching software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if CoachAccountable and its alternatives fit your requirements.
$20 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Real estate and property management
- Construction
- Agriculture, fishing, and forestry
What is CoachAccountable
CoachAccountable is a coaching management platform used to run and track coaching engagements with individual clients or groups. It supports scheduling, session notes, goals and action plans, client messaging, and progress tracking through a client portal. The product is typically used by independent coaches and small coaching practices that want a structured workflow for accountability between sessions. It also includes billing and package management features aimed at managing paid coaching programs.
Strong accountability workflows
CoachAccountable centers on goals, action items, habits, and progress tracking that clients can update between sessions. Coaches can review activity and outcomes in one place and use it to guide session agendas. This focus fits practices that emphasize measurable follow-through rather than only scheduling and video calls. The client portal reinforces ongoing engagement outside meetings.
Client portal and communication
The platform provides a dedicated client space for sharing plans, files, and updates, reducing reliance on email threads. Built-in messaging and notifications help keep coach-client communication tied to specific goals or tasks. This can improve traceability of commitments and outcomes across an engagement. It is useful for coaches managing multiple concurrent clients.
Practice operations features included
CoachAccountable includes scheduling, packages, and payment-related capabilities that support running a coaching business from one system. Coaches can manage engagements, session history, and administrative details without stitching together multiple tools. This is helpful for small teams that want a single operational hub. It can reduce manual work compared with using separate scheduling and tracking tools.
Limited enterprise coaching depth
The product is primarily oriented toward individual coaches and smaller practices rather than large enterprise coaching programs. Organizations that need complex vendor management, large-scale coach marketplaces, or extensive HRIS/talent-suite integrations may find gaps. Reporting and governance needs for enterprise rollouts can require additional processes outside the tool. Fit is strongest for SMB and independent use cases.
UI and setup learning curve
Because it supports many workflow elements (plans, tasks, habits, metrics, notes), initial configuration can take time. Coaches may need to define templates and processes to get consistent use across clients. Users looking for a minimal scheduling-first experience may find it more complex than necessary. Adoption depends on both coach and client willingness to use the portal regularly.
Integrations may be narrower
Compared with broader business platforms, integration options can be more limited and may not cover every CRM, marketing, or accounting workflow out of the box. Some teams may need workarounds or manual steps to keep data consistent across systems. This can matter for practices that rely heavily on specialized tools for lead management or finance. Integration fit should be validated against the specific stack in use.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Starter (2 clients) | $20 per month | Complete, fully-featured system for every plan; only active clients count; add unlimited coach and admin accounts at no extra cost. |
| Level 1 (5 clients) | $40 per month | Same feature set as all plans; billed monthly based on active client count. |
| Level 2 (10 clients) | $70 per month | Same feature set as all plans; upgrade/downgrade at any time. |
| Level 3 (20 clients) | $120 per month | Same feature set; inactive clients may still access their records. |
| Level 3.5 (35 clients) | $200 per month | Same feature set; scales to larger practices. |
| Level 4 (50 clients) | $250 per month | Fully featured; no hidden add-ons or fees. |
| Level 4.5 (75 clients) | $340 per month | Same features; supports growing teams. |
| Level 5 (100 clients) | $400 per month | Same features; after 100 clients pricing continues at same $4 per client rate (per site note). |
| Level 5.5 (150 clients) | $600 per month | Same feature set for larger volumes. |
| Level 6 (200 clients) | $800 per month | Same feature set. |
| Level 6.5 (250 clients) | $1,000 per month | Same feature set. |
| Level 6.6 (300 clients) | $1,200 per month | Same feature set. |
| Level 6.7 (350 clients) | $1,400 per month | Same feature set. |
| Level 6.8 (400 clients) | $1,600 per month | Same feature set. |
| Level 6.9 (450 clients) | $1,800 per month | Same feature set. |
| Level 7 (500 clients) | $2,000 per month | Same feature set. |
| Level 7.1 (550 clients) | $2,200 per month | Same feature set. |
| Level 7.2 (600 clients) | $2,400 per month | Same feature set. |
| Level 7.3 (650 clients) | $2,600 per month | Same feature set. |
| Level 7.4 (700 clients) | $2,800 per month | Same feature set. |
| Level 7.5 (750 clients) | $3,000 per month | Same feature set. |
| Level 8 (1000 clients) | $4,000 per month | Same feature set; designed to scale to any size. |
Notes: Pricing is billed monthly and is based on the number of active clients you serve. No setup fees, no cancellation fees. Trial: 30-day free trial with no credit card required; trial has no limits or caps. All plans provide the complete system (no feature tiers).
