Collaboard
Collaborative whiteboard software
Team collaboration software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Collaboard and its alternatives fit your requirements.
€5 per user per month
Free TrialFree version
Small
Medium
Large
- Public sector and nonprofit organizations
- Professional services (engineering, legal, consulting, etc.)
- Retail and wholesale
What is Collaboard
Collaboard is a web-based collaborative whiteboard used to run workshops, brainstorming sessions, and visual planning with distributed teams. It provides an infinite canvas with sticky notes, shapes, images, and templates to support facilitation and real-time co-editing. The product is positioned for organizations that need a visual collaboration space with options for controlled deployment, including self-hosting. It is commonly used by facilitators, product teams, and consultants for ideation, retrospectives, and process mapping.
Self-hosting deployment option
Collaboard offers a self-hosted/on-premises deployment option in addition to cloud, which can be important for organizations with strict data residency or internal network requirements. This provides more control over where data is stored and how the system is operated. In the visual collaboration category, self-hosting is less common than cloud-only delivery, so this can be a practical differentiator for regulated environments.
Workshop facilitation features
The product supports typical workshop workflows such as brainstorming, clustering, voting, and using templates for common sessions. These capabilities help facilitators structure activities without relying on separate tools. For teams that run recurring ceremonies (e.g., retrospectives or discovery workshops), the built-in patterns reduce setup time and standardize sessions.
Broad collaboration use cases
Collaboard supports real-time multi-user editing on a shared canvas for ideation, planning, and lightweight diagramming. It can serve as a central space to collect inputs from cross-functional stakeholders during meetings and asynchronous reviews. This makes it suitable for teams that need a general-purpose visual workspace rather than a specialized diagramming-only tool.
Smaller ecosystem and integrations
Compared with larger suites in this space, Collaboard typically has fewer native integrations and a smaller marketplace footprint. This can increase reliance on manual export/import or generic sharing methods when connecting to adjacent work management and content tools. Organizations that standardize on deep integrations may need to validate required connectors early.
Advanced diagramming depth varies
While it supports shapes and visual mapping, it may not match the depth of dedicated diagramming platforms for complex modeling standards and governance-heavy documentation. Teams that require strict notation support, advanced layout controls, or large-scale diagram libraries may find gaps. This can lead to using an additional specialized tool for formal architecture or process documentation.
Template and asset library scale
Template breadth and reusable asset libraries may be more limited than platforms with very large community-driven libraries. Teams that depend heavily on extensive prebuilt templates, brand kits, or rich design assets may need more internal template creation. This can add initial setup effort for organizations rolling out standardized workshop formats.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | €0 / month | Create up to 3 whiteboards; up to 5 participants per board; access to all key features and 150+ templates; audio/video/file upload max 15 MB; email support. |
| Basic | €5 per user / month | All Free features plus up to 50 participants per board; guest users (max 20 guests per board); team licence management; audio/video/file upload max 120 MB; purchasable in-app. |
| Advanced | €10 per user / month | All Basic features plus facilitator features for meetings & workshops (voting, presentation mode, moderation tools); unlimited participants and guests; individual branding & corporate design; audio/video/file upload max 200 MB; management features (activity logbook, tags, versions); choice of cloud hosting; Free Trial available. |
| Enterprise | Custom pricing (contact sales) | All Advanced features plus self-hosting/on‑prem options, SSO & 2FA, custom security settings, unlimited uploads, Active Directory/SCIM/LDAP integration, API access, premium customer success support; pricing on request. |
Seller details
Collaboard AG
Zurich, Switzerland
2017
Private
https://www.collaboard.app/
https://x.com/collaboard
https://www.linkedin.com/company/collaboard/
