ConfTool
Event planning software
Event management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is ConfTool
ConfTool is a web-based conference and event management system used to manage academic and professional events. It supports workflows such as call for papers, submission and peer review, participant registration, scheduling, and communication with authors, reviewers, and attendees. The product is commonly used by conference organizers and program committees that need structured submission/review processes alongside registration management. ConfTool is typically deployed as a hosted service and is offered in multiple editions oriented to different event sizes and requirements.
Strong submission and review workflows
ConfTool is well suited for events that require call-for-papers, abstract/paper submission, reviewer assignment, and decision management. It supports role-based access for authors, reviewers, track chairs, and organizers, which helps separate responsibilities. This focus is particularly relevant for academic conferences where peer review is central to the event lifecycle.
Integrated registration management
The platform includes participant registration features that can be used alongside the program and submission modules. Organizers can manage attendee records and communications from the same system used for program administration. This reduces the need to stitch together separate tools for submissions and registration for conference-style events.
Configurable conference administration
ConfTool provides configuration options for conference roles, tracks, deadlines, and review settings to match different committee structures. It supports common operational tasks such as email templates and bulk communications to stakeholder groups. This configurability helps organizers run repeatable processes across annual or recurring events.
Limited event marketing capabilities
ConfTool is primarily designed for conference administration rather than end-to-end event marketing. Organizations that need advanced promotional tooling (campaign management, lead capture, and marketing analytics) may require additional systems. This can increase operational overhead for events that prioritize attendee acquisition and sponsorship marketing.
Less emphasis on onsite experience
Compared with platforms that focus heavily on mobile apps, badge printing, check-in hardware integrations, and onsite engagement, ConfTool’s core strengths are administrative workflows. For events with complex onsite logistics, organizers may need complementary tools or services. This can be a constraint for large exhibitions or multi-venue events.
Integration ecosystem may be narrower
ConfTool is commonly used as a self-contained system for submissions, reviews, and registration. If an organization requires extensive integrations (CRM, marketing automation, data warehouse, or custom event apps), implementation may involve more manual processes or custom work. This can affect scalability for enterprises with standardized integration requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| ConfTool Standard | Free license on request for qualifying non-commercial events (conditions apply — see notes) | Local installation only; basic functions; no support; free license available for academic/non-commercial events with up to 150 participants; license counts per conference. |
| ConfTool Pro | Custom pricing — contact requests@conftool.net for a quote | Hosted SaaS with technical support, enhanced features (submission/review, scheduling, payment gateway integrations, GDPR-compliant hosting). No public list prices on the website. |
| Related / optional services (examples on site) | Conference4me: standard setup from €299; Branded app €999; (Event app pricing page also notes “Pricing starts at €950” for certain apps/services) | These are third-party/partner app/setup fees referenced on the ConfTool site (app setup fees vary by provider and event size). |
