Deskpass
Flexible workspace management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is Deskpass
Deskpass is a flexible workspace access and booking platform that lets individuals and companies find and reserve desks or coworking spaces across a network of partner locations. It is used by hybrid teams and remote workers to manage day passes and workspace usage without committing to a single office. The product emphasizes marketplace-style access to third-party spaces, with options for team plans and usage tracking depending on the subscription.
Network-based workspace access
Deskpass provides access to a distributed network of coworking and flexible workspace locations rather than focusing only on a single operator’s sites. This supports employees who need occasional space in different cities or neighborhoods. It also reduces the need for companies to negotiate separate agreements with multiple workspace providers.
Simple booking for end users
The platform is designed for employees to search for locations and book day-use workspace with minimal administrative steps. This can reduce friction compared with manual reimbursement or ad-hoc booking processes. It fits organizations that want a lightweight way to offer workspace benefits to distributed teams.
Team-oriented plan options
Deskpass offers business-oriented plans intended to centralize purchasing and manage employee access. This can help finance and people-ops teams control spend compared with unmanaged individual memberships. It also supports basic visibility into usage patterns to inform workspace policy decisions.
Dependent on partner coverage
The value of Deskpass depends on the availability and quality of partner locations in the geographies employees need. Coverage can be uneven across smaller markets or specific neighborhoods. If preferred spaces are not in the network, users may still need separate arrangements.
Limited internal office management
Deskpass primarily addresses access to third-party flexible workspaces rather than detailed management of a company’s own offices. Organizations needing desk/room booking tied to internal floor plans, badge systems, or workplace analytics may require additional tools. It is less suited as a system of record for corporate real estate operations.
Policy and compliance fit varies
Some organizations require strict controls for security, privacy, or vendor compliance when employees work from external locations. Deskpass may not meet all requirements for regulated industries without additional governance processes. Companies may need to define policies for approved locations, expense handling, and data protection.
Plan & Pricing
Pricing model: Pay-as-you-go Free tier/trial:
- Free account: Creating a Deskpass account is free (no setup or monthly fees); you only pay for reservations.
- Free trial: Deskpass explicitly states there are no ongoing free trial promotions.
Example costs (official site statements):
- Desks — starting at $15 per day.
- Meeting rooms — starting at $5 per hour.
- Private offices — starting at $50 per day.
Fees & billing (official):
- Deskpass charges an 8% service fee on all reservations (itemized at checkout).
- Teams billing options: Pay-as-you-go (charged per reservation) or consolidated monthly invoice; Teams onboarding is free and charges only apply when reservations are made.
Notes & variability (official):
- Individual space partners set exact prices by market and listing; prices vary by location and are displayed on each workspace listing in the Deskpass app/website.
- Deskpass offers promotional reservation credits for certain partner programs (e.g., site pages for Deel/Divvy/FoundersCard mention complimentary credits when signing up for a Teams account).
- It is free for spaces to list on Deskpass.
