EGroupware
Email software
Email client software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€21.90 per month
Free TrialFree version
Small
Medium
Large
- Public sector and nonprofit organizations
- Agriculture, fishing, and forestry
- Information technology and software
What is EGroupware
EGroupware is a groupware suite that provides web-based email access alongside calendars, contacts, tasks, and collaboration features. It is used by organizations that want a self-hosted or controlled environment for messaging and shared scheduling. The product focuses on integrating multiple collaboration modules in one interface and can be deployed on customer-managed infrastructure.
Integrated groupware modules
EGroupware combines email access with calendars, contacts, tasks, and shared address books in a single web interface. This supports common team workflows such as scheduling, shared resource calendars, and centralized contact management. For organizations that prefer an all-in-one collaboration suite, this reduces the need to stitch together separate tools.
Self-hosting and data control
The platform is commonly deployed in environments where the customer manages the server and data location. This can help teams meet internal policies around data residency, retention, and administrative control. It also allows integration with existing mail servers and directory services depending on the deployment design.
Web-based access for users
Users can access email and groupware functions through a browser without installing a dedicated desktop client. This can simplify access for mixed-device environments and remote work scenarios. Centralized administration can also reduce per-device configuration compared with thick-client deployments.
Not a full email service
EGroupware typically acts as a client and collaboration layer rather than a complete hosted email service. Organizations may still need to operate or procure separate mail server infrastructure (SMTP/IMAP) and related components such as spam filtering and archiving. This increases solution complexity compared with bundled, fully hosted suites.
UI and UX learning curve
Because it includes multiple modules (mail, calendar, tasks, contacts), the interface can feel dense for users who only need email. Teams migrating from simpler email clients may require training and change management. Usability can vary depending on configuration and enabled modules.
Administration and maintenance overhead
Self-managed deployments require ongoing patching, backups, monitoring, and security hardening by IT staff or a service provider. Integrations (directory, mail server, mobile access) can add setup and troubleshooting work. This can be a constraint for small teams that want minimal operational responsibility.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Community Edition (CE) | free | Open-source Community Edition; free to download/use; unlimited users; basic functionality; support available for purchase. |
| eCloud NGO | €21.90 per month | Cloud package for NGOs/associations/schools; 20 GB storage included (additional storage can be added); unlimited users; minimum 2 concurrent users (CCU); 0.59€/user/month listed; €20/month fair-use instance fee; discount for annual payment; prices + VAT. |
| eCloud (standard) | €24.90 per month | Cloud package for companies; 20 GB storage included; unlimited users; minimum 2 CCU; 2.25€/user/month listed; €30/month fair-use instance fee; discount for annual payment; prices + VAT. |
| eFlat School | €1,295 per year | Special price for schools; 100 GB included; unlimited users; no CCU limit; 5.90€/user/year licensing noted; €400/year fair-use instance fee; prices + VAT. |
| eFlat | Price on request | For companies/administrations/educational institutions; 100 GB included; unlimited users; no CCU limit; 22.50€/user/year licensing referenced; final price: on request; prices + VAT. |
| EPL Smart (EPL on-prem/cloud option) | €62.50 per month | Full EPL version with business functions for SMEs; open-source code; minimum 10 concurrent logins; minimum term 12 months (discount for annual payment); 4.95€/CCU/month and 2.25€/user/month referenced; 1 hour included from 20 CCU; prices + VAT. |
| Universal (EPL) | Price on request | Full EPL for large organisations/universities; per-server licensing (no CCU limit); minimum term 12 months; 2.25€/user/month referenced; final price: on request; prices + VAT. |
Additional paid items (from official site notes):
- Collabora Online (Online Office): per-user per-year pricing (separate, e.g., 5.90€/yr for NGOs; 22.50€/yr for companies) — applies to Cloud, self-install and CE.
- Email services (SpamTitan, Benno MailArchiv) and migration services have separate per-year or on-request pricing (examples on site: SpamTitan from €222.50/yr; Benno MailArchiv from €390/yr).
