essensys Platform
Space management software
Integrated workplace management systems (IWMS)
Property management software
Property intelligence software
Real estate software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is essensys Platform
essensys Platform is a workplace and building operations platform used by flexible workspace operators and landlords to manage space, services, and member/tenant experiences. It supports workflows such as onboarding, access and connectivity provisioning, service requests, and billing/contract administration across multi-site portfolios. The platform combines operational tooling with data and reporting intended to improve utilization and service delivery. It is typically used by operators of coworking, serviced offices, and enterprise flex space programs.
Purpose-built for flex operations
The product is designed around the operating model of flexible workspaces, including member/tenant lifecycle management and day-to-day service delivery. It supports multi-location portfolio management, which is common for flex operators and managed office providers. Compared with tools focused mainly on desk/room booking, it covers a broader set of operational processes beyond reservations.
Operational and commercial workflows
essensys Platform includes capabilities that connect operational tasks to commercial outcomes, such as contract administration and billing-related processes. This helps operators manage recurring services and chargeable items alongside space allocation. For organizations that need more than space scheduling, this reduces reliance on separate systems for back-office workflows.
Portfolio data and reporting
The platform provides reporting intended to track performance across buildings and locations, supporting decisions on utilization and service levels. It is positioned to consolidate operational data that would otherwise sit across point solutions. This can be useful for operators and asset teams that require standardized metrics across a portfolio.
Less suited to simple booking
Organizations that only need basic desk/room booking and signage may find the platform broader than required. The operational depth can introduce additional configuration and process design compared with lightweight scheduling tools. This can increase time-to-value for smaller offices with limited operational complexity.
Implementation and integration effort
Deployments that span access, connectivity, billing, and service workflows typically require integration with identity, finance, and building systems. The level of effort depends on the customer’s existing stack and data quality. Buyers should plan for implementation resources and ongoing administration, especially in multi-site environments.
Fit varies outside flex real estate
The product’s core design aligns with flexible workspace operators and managed office models, which may not map cleanly to traditional corporate real estate teams. Enterprises seeking a broad IWMS for facilities maintenance, capital planning, and complex asset hierarchies may need to validate coverage against their specific requirements. Some use cases may still require complementary systems.
Plan & Pricing
Pricing model: Combination — core subscription (custom/negotiated pricing; not publicly listed) plus pay-as-you-go Marketplace add-ons.
Free tier/trial: See notes below.
Marketplace (usage-based) example costs (official essensys marketplace page):
- Voice Licence — UK: £15 / month; NA: $20 / month; EU: €20 / month.
- 1 Public IP (single publicly routable RIPE address) — UK: £10 / month; NA: $15 / month; EU: €15 / month; AU: A$20 / month; Singapore: S$20 / month; Hong Kong: HK$100 / month.
- 5 Public IPs (5 publicly routable RIPE addresses) — UK: £60 / month; NA: $90 / month; EU: €90 / month; AU: A$120 / month; Singapore: S$120 / month; Hong Kong: HK$600 / month.
Non-automated / legacy services (one-off or monthly as listed):
- Basic IVR (single) — UK: £25 / month; NA: $30 / month.
- Advanced IVR (multiple) — UK: £50 / month; NA: $60 / month.
- Call Recording — UK: £15 / month; NA: $20 / month.
- Number Port In/Out (one-time fee) — UK: £15 / in or out; NA: $20 / in or out.
- Conference Bridge — UK: £20 / month; NA: $25 / month.
Notes from official site:
- Voice services are only available in the UK and North America.
- Marketplace pricing does not vary with contract length; fees are subject to change.
- The essensys Support documentation states that infrastructure/service pricebooks (core infrastructure/service prices) are set when your agreement is negotiated and are viewable within the platform (i.e., core platform/service prices are negotiated and not all publicly published).
(Information above taken only from official essensys website pages: /marketplace and support articles.)
Seller details
essensys plc
London, United Kingdom
2006
Public
https://essensys.com/
https://x.com/essensys
https://www.linkedin.com/company/essensys/
