FileHold Document Management Software
Document management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3,795.00 one-time
Free Trial
Free version unavailable
Small
Medium
Large
- Agriculture, fishing, and forestry
- Construction
- Real estate and property management
What is FileHold Document Management Software
FileHold Document Management Software is a document management system (DMS) used to store, organize, secure, and retrieve business documents with version control and audit history. It targets small to mid-sized organizations and departments that need controlled document workflows, approvals, and searchable repositories. The product is commonly deployed on Windows-based infrastructure and supports role-based access, metadata, and retention-oriented controls for internal document governance.
Strong versioning and audit trail
FileHold maintains document version history and tracks user activity for common governance and compliance needs. Check-in/check-out controls help prevent conflicting edits and support controlled collaboration. Audit logs and permissions provide traceability for reviews and approvals in regulated or process-driven teams.
Configurable metadata and search
The system supports metadata-driven filing structures and indexing to improve retrieval beyond basic folder navigation. Users can search by document properties and content (depending on configuration) to locate records quickly. This approach aligns with DMS practices used in more advanced systems, while remaining oriented to mid-market deployments.
Workflow and approval routing
FileHold includes workflow capabilities for document review, approval, and publishing processes. This helps standardize how documents move from draft to approved states and reduces reliance on email-based approvals. Workflow steps can be aligned to internal policies such as SOP updates, contract review, or quality documentation.
Windows-centric deployment footprint
FileHold is commonly implemented in Microsoft/Windows environments, which can limit fit for organizations standardizing on non-Windows infrastructure. Teams seeking a purely cloud-native, browser-first approach may find deployment and administration less aligned with their IT strategy. Integration patterns may also skew toward Microsoft ecosystem tooling.
Limited contract lifecycle depth
While it manages documents and approvals, it is not primarily a contract lifecycle management system. Organizations needing advanced clause libraries, negotiation redlining workflows, eSignature-native processes, or obligation tracking may require additional tools. This can increase process fragmentation for legal or procurement-heavy use cases.
Integration ecosystem may require effort
Compared with platforms that offer extensive prebuilt connectors and marketplace integrations, FileHold implementations may require more configuration or custom work for line-of-business systems. Integrations with ERP/CRM, identity providers, or industry applications can depend on project scope and available APIs. This can affect time-to-value for organizations with complex application landscapes.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Perpetual license (minimum 5-user) | $3,795.00 (one-time for 5 users) | Includes document scanning module; listed on vendor site as starting price for a 5-user system. |
| Pre-loaded appliance | $9,995.00 (one-time) | Appliance ships pre-loaded with software, online help, video tours and backup; targeted at customers with no IT support. |
| Subscription (pay-per-user, billed annually) | Not listed — contact sales | Pay-per-user subscription program (minimum 5 users); includes unlimited product support and software upgrades; cloud hosting/storage costs may be extra; pricing based on number of users and optional features. |
Seller details
FileHold Systems Inc.
Ottawa, Ontario, Canada
2005
Private
https://www.filehold.com/
https://x.com/filehold
https://www.linkedin.com/company/filehold-systems-inc/
