iVvy Venue Management Software
Venue management software
Event management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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Small
Medium
Large
- Retail and wholesale
- Accommodation and food services
- Arts, entertainment, and recreation
What is iVvy Venue Management Software
iVvy Venue Management Software is a cloud-based platform for venues to manage event enquiries, bookings, function space allocation, and event operations. It is used by hotels, conference and convention venues, stadiums, and other event spaces to coordinate sales and delivery workflows from lead through event execution. The product combines CRM-style pipeline management with function diaries, quoting, and event run sheets to support multi-space, multi-event scheduling. It is typically deployed by venue sales teams and event operations staff who need a shared system of record for events and resources.
End-to-end venue workflow
The system supports a connected process from enquiry capture to booking confirmation and event delivery documentation. Teams can manage event details, space allocation, and operational requirements in one workflow rather than separate tools. This reduces handoffs between sales and operations for venues running frequent, repeatable events. It aligns well with venue-centric processes compared with general-purpose event tools.
Function diary and space scheduling
iVvy provides venue diary views to schedule function rooms and track event timing across multiple spaces. This helps venues avoid double-bookings and manage concurrent events with shared resources. The scheduling approach is designed around venue inventory (rooms/spaces) rather than attendee-centric registration. It fits organizations where space utilization is a primary KPI.
Quoting and event documentation
The product includes tools to build proposals/quotes and generate operational documents such as run sheets/BEO-style outputs. This supports consistent event specifications and reduces reliance on manual document templates. Standardized documentation can improve internal coordination and vendor communication. It is particularly useful for venues that package room hire, catering, and services into event orders.
Venue-first, not attendee-first
The core design emphasizes venue sales and operations rather than attendee registration and marketing workflows. Organizations running large public events may still need separate tooling for ticketing, registration, and attendee communications. This can increase integration and process complexity for teams that require both venue and attendee management. Fit is strongest for venues managing space-based bookings.
Implementation and data setup effort
Configuring spaces, packages, pricing, document templates, and workflows typically requires upfront administrative work. Data migration from spreadsheets or legacy systems can be time-consuming, especially for venues with inconsistent historical records. Teams may need training to standardize how enquiries and event details are captured. Smaller venues may find the setup overhead disproportionate to their volume.
Integration needs vary by venue
Venues often require connections to PMS, catering/EPOS, accounting, or email/calendar systems, and the required integration set differs by property type. If a venue relies on specialized downstream systems, it may need custom integration work or process workarounds. This can affect time-to-value and ongoing maintenance. Buyers should validate required connectors and API capabilities during evaluation.
Seller details
iVvy Pty Ltd
Brisbane, QLD, Australia
2010
Private
https://www.ivvy.com/
https://x.com/iVvySoftware
https://www.linkedin.com/company/ivvy/
