Kaiten
Kanban project management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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185 ₽ per user per month
Free TrialFree version
Small
Medium
Large
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What is Kaiten
Kaiten is a Kanban-based work management platform used to visualize work, manage flow, and coordinate delivery across teams. It supports use cases such as software development, service teams, and cross-functional project execution that rely on boards, WIP limits, and cycle-time tracking. The product emphasizes workflow analytics and process policies alongside configurable boards and roles. It is typically deployed as a SaaS tool for teams that want Kanban-first project execution rather than a broad all-in-one business suite.
Kanban-first workflow controls
Kaiten centers its experience on Kanban concepts such as WIP limits, explicit workflow stages, and policies. This makes it well-suited for teams that manage continuous flow work rather than fixed-scope project plans. Boards and columns are designed to reflect operational processes, not just task lists. For organizations adopting Kanban practices, this focus can reduce the need for heavy customization.
Flow and delivery analytics
The product includes metrics oriented around throughput and lead/cycle time to help teams understand bottlenecks. These analytics support ongoing process improvement and forecasting discussions. Compared with general-purpose task tools, this is more aligned to Kanban performance management. It can be useful for managers who need evidence-based reporting on flow efficiency.
Team coordination features
Kaiten supports collaboration around cards, assignments, and status visibility to keep stakeholders aligned. It is designed for multiple teams working in parallel with shared visibility into work states. This helps reduce reliance on external spreadsheets or status meetings for basic progress tracking. The approach fits teams that want a consistent operational cadence around a board.
Limited PPM depth
While it can be used for project tracking, Kaiten is not primarily positioned as a full portfolio and program management system. Organizations that require advanced portfolio roadmapping, capacity planning across programs, or complex governance workflows may find gaps. Some PPM-oriented capabilities commonly expected in broader suites may require workarounds. This can matter for enterprises standardizing on a single platform for portfolio oversight.
Narrower ecosystem integrations
Relative to larger work management platforms, Kaiten typically offers a smaller integration marketplace and fewer prebuilt automations. Teams may need to rely on APIs or third-party connectors for certain toolchains. This can increase implementation effort when integrating with CRM, ITSM, or data warehouse environments. Integration needs should be validated during evaluation.
Learning curve for Kanban metrics
Teams unfamiliar with Kanban practices may need onboarding to use WIP limits and flow metrics correctly. Without process discipline, analytics can be misinterpreted and boards can degrade into simple task lists. This can reduce the value of the product’s differentiators. Change management and training are often required for consistent adoption.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | 0 ₽ / user/month | Permanently free tier (no time limit). Up to 5 users, 0 modules, up to 3 workspaces, up to 5 unique boards, 1 checklist per card, up to 5 custom fields, up to 5 guests. Basic documents and integrations (Email, Telegram). |
| Start | From 185 ₽ / user/month (see notes) | For small teams (up to 15 users). Includes Scrum and Kanban modules. Up to 10 workspaces, up to 10 unique boards, up to 15 custom fields, up to 15 guests, up to 5 automations and 5 constraints. Price varies by prepayment period (see notes). Additional modules cost extra. |
| Standard | From 430 ₽ / user/month (see notes) | For collaborative work and projects (up to 250 users). Includes choice of 2 modules. Unlimited workspaces and boards, unlimited custom fields and guests, 15+ automations/constraints (module-dependent). Discounts available for volume and longer prepayment. |
| Business | From 580 ₽ / user/month (see notes) | For larger organizations (unlimited users). Includes choice of 6 modules (modules 25% cheaper vs Standard). Unlimited workspaces/boards/fields/guests; 15+ automations/constraints. |
| Corporation | Custom pricing (contact sales) | For 250+ users or large enterprise needs: no limits, on-premise option, custom integrations, dedicated service, implementation and support. |
Notes (official site details):
- Base (non-discounted) monthly base prices listed on the site: Start — 250 ₽/user/month; Standard — 580 ₽/user/month; Business — 780 ₽/user/month. Longer prepayment reduces per-user monthly cost; example (Start): 3‑month prepay 235 ₽ → 6‑month 230 ₽ → 12‑month 210 ₽ → 24‑month 200 ₽ → 36‑month 185 ₽ (the site lists the same discount pattern for Standard and Business with their own base prices). cite
- Module add-ons: additional paid modules are charged +80 ₽ per module per user (site shows +80 ₽ for modules such as Kanban, Scrum, Automation, Constraints, Gantt/resource planning, etc.). cite
- Volume discounts: site states discounts depending on number of licenses (examples: discounts from ~2.5% up to 40% for larger license counts). cite
- Free trial / demo: Kaiten offers a 14‑day demo period of the Business tariff (all modules available) without card required; site also notes you can test any modules free for 14 days. cite
- Free plan availability: the Free tier is explicitly available and unlimited in time on the official pricing page. cite
