KanTime
Home care agency management software
Hospice software
Health care software
Ambulatory software
Long term post acute care
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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- Banking and insurance
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What is KanTime
KanTime is a cloud-based agency management platform for home health, personal care, and hospice providers. It supports clinical documentation, scheduling and EVV, billing and claims workflows, and operational reporting for multi-location agencies. The product is commonly used by administrators, clinical staff, and field caregivers to manage visits, compliance, and reimbursement processes in one system.
Broad home-based care coverage
KanTime supports multiple lines of business, including home health, personal care, and hospice, within a single platform. This helps agencies standardize workflows across service types and locations. It also reduces the need to maintain separate systems for clinical documentation versus operational management.
Integrated scheduling and EVV
The platform includes scheduling tools and electronic visit verification (EVV) capabilities aligned to common home care operational needs. Agencies can coordinate caregiver assignments, visit timing, and service delivery records in the same environment. This integration can reduce manual reconciliation between scheduling, visit capture, and downstream billing.
Billing and claims workflow support
KanTime includes billing features designed for home-based care reimbursement processes, including claim preparation and revenue cycle-related workflows. This can help agencies connect clinical documentation to billing events and reduce duplicate data entry. Reporting tools support operational oversight for items such as visit completion and billing status.
Complex implementations for large agencies
Because the platform spans clinical, operational, and billing functions, implementations can require significant configuration and process alignment. Multi-branch agencies may need additional time for role setup, templates, and workflow standardization. This can increase reliance on internal project management and vendor services during rollout.
User experience varies by role
Organizations often have distinct needs across back-office staff, clinicians, and field caregivers, which can lead to uneven usability perceptions. Some workflows may feel more administrative than mobile-first for caregivers depending on configuration and device usage. Training and ongoing change management are typically required to achieve consistent adoption.
Interoperability depends on integrations
Data exchange with external systems (for example, accounting, third-party clinical systems, or payer/clearinghouse services) may require specific integrations. Integration availability and depth can vary by use case and region, and may add cost or implementation effort. Agencies with complex integration requirements should validate supported interfaces and data flows early.
Plan & Pricing
Pricing model: Subscription / Custom (pricing not published on the public site)
Publicly-available pricing: Not publicly disclosed on KanTime's official website. Pricing is defined in a KanTime Pricing document ("Exhibit A") that is attached to the customer agreement rather than shown on the site.
Pricing structure (as described in KanTime's End User License / Subscription Agreement):
- Base License Fee — described as a minimum monthly recurring amount based on a percentage of unduplicated active patients (Exhibit A).
- License Fee per patient beyond Base License Patients — a per-unduplicated-active-patient monthly charge beyond the base.
- Concurrent User Fee — license based on number of simultaneous users.
- Implementation Services Fee — non-refundable implementation fees payable at contract execution.
- Future Implementation Services Fee and Optional Services — additional one-time or usage-based charges described in Exhibit A.
- Monthly invoicing (prorated for partial months) and Net-30 payment terms; Initial contractual term is two (2) years with automatic renewals.
Notes & source of structure: All of the pricing elements above are defined or referenced in KanTime's official End User License / Subscription Agreement (Exhibit A referenced in that agreement). The public website contains a "Request a Demo" / sales contact path rather than a self-serve pricing page.
