Mailfence
Email software
Email encryption software
Email security software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€2.50 per month
Free Trial unavailable
Free version
Small
Medium
Large
- Education and training
- Media and communications
- Construction
What is Mailfence
Mailfence is a web-based email service focused on secure communication, combining email hosting with built-in encryption features. It targets individuals and organizations that need encrypted email exchange and privacy-oriented account controls without running their own mail infrastructure. The service supports OpenPGP-based encryption and digital signatures and also includes integrated calendar, contacts, and document storage for basic collaboration. It is positioned as a hosted alternative to general-purpose productivity suites where encrypted email is not the default workflow.
Built-in OpenPGP email encryption
Mailfence supports OpenPGP encryption and digital signatures directly in the web interface, enabling encrypted messages without requiring a separate desktop client for many workflows. It also supports key management functions (creating, importing, and publishing keys) to facilitate encrypted exchange with external recipients. This aligns well with teams that need standards-based encrypted email rather than proprietary encryption formats.
Hosted email with privacy controls
Mailfence operates as a hosted service, reducing the operational burden compared with self-managed mail servers. It provides account-level security features such as two-factor authentication and session controls that help reduce account takeover risk. For organizations that want secure email without bundling into a broader productivity suite, it offers a more focused deployment model.
Integrated calendar and contacts
In addition to email, Mailfence includes calendar, contacts, and document storage, supporting basic collaboration and personal information management. This can reduce reliance on separate tools for scheduling and address books. For small teams, the integrated modules can be sufficient for lightweight coordination without adopting a full enterprise suite.
Limited enterprise administration depth
Mailfence is oriented toward secure email use cases and does not present the same breadth of enterprise device management, endpoint controls, or large-scale policy enforcement found in broader enterprise security platforms. Organizations needing centralized device compliance, advanced conditional access, or deep endpoint integration may require additional tooling. This can increase complexity for larger regulated environments.
Encryption depends on key hygiene
OpenPGP-based security relies on correct key management, verification, and user practices (e.g., validating fingerprints and protecting private keys). Misconfiguration or poor operational discipline can reduce the practical security benefits even when encryption features are available. Teams may need training and documented processes to use encryption consistently.
Smaller ecosystem and integrations
Compared with large productivity suites and mainstream email platforms, Mailfence typically offers fewer native integrations and third-party marketplace options. This can limit automation and workflow connectivity for organizations that rely on extensive app ecosystems. Some use cases may require IMAP/SMTP or custom integration work rather than turnkey connectors.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | €0 (permanent) | 1 GB total storage (emails + documents). No IMAP/SMTP/POP access; support via Knowledge Base. |
| Base | €2.50 per user/month | 11 GB total storage (5 GB email + 6 GB documents); 10 aliases; no custom domain; no POP/IMAP/SMTP/EAS; intended for individuals/families. |
| Entry | €3.50 per user/month | 40 GB total storage (10 GB email + 30 GB documents); 50 aliases; custom domain support; POP/IMAP/SMTP/EAS; admin panel (manage up to 5 accounts). |
| Pro | €7.50 per user/month | 78 GB storage; up to 100 aliases; priority support; admin panel (manage up to 200 accounts) — aimed at SMEs / IT managers. |
| Ultra | €25 per user/month | 225 GB storage; maximum aliases/contacts; priority support (email + phone); Mailfence donates 15% of Ultra revenue to EFF. |
Seller details
ContactOffice Group SA
Brussels, Belgium
1999
Private
https://mailfence.com/
https://x.com/mailfence
https://www.linkedin.com/company/mailfence/
