MyDesk
Desk booking software
Meeting room booking systems
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is MyDesk
MyDesk is a workplace booking application used to reserve desks and, in some deployments, meeting rooms for hybrid work environments. It supports employees who need to plan office attendance and facilities teams who need visibility into space usage. Typical use cases include hot-desking, flexible seating, and coordinating in-office days across teams. Product scope and integrations vary by vendor offering under the “MyDesk” name, so capabilities often depend on the specific provider and edition.
Supports flexible desk reservations
MyDesk is positioned to handle day-to-day desk booking workflows such as selecting a date, choosing a workspace, and confirming a reservation. This aligns with common hybrid office requirements where seating is not assigned. It can reduce manual coordination by centralizing bookings in one place.
Can extend to room booking
In some implementations, MyDesk also covers meeting room booking alongside desk reservations, enabling a single workflow for workspace and room planning. This is useful for organizations that want consistent booking rules and user experience across space types. It can also simplify adoption compared with running separate tools for desks and rooms.
Facilities visibility into usage
Desk booking systems like MyDesk typically provide basic occupancy and utilization views that help facilities teams understand demand patterns. This supports decisions such as adjusting capacity, setting booking policies, or planning office days. Centralized booking data can also help with auditability of who booked what and when.
Integrations may be limited
Compared with more established workplace platforms, some MyDesk offerings may have fewer prebuilt integrations for identity providers, calendars, and workplace tools. This can increase implementation effort if SSO, directory sync, or calendar-based room booking is required. Integration gaps can also affect reporting accuracy and user adoption.
Ambiguous product identity
“MyDesk” is used as a product name by multiple vendors and internal solutions, which makes it difficult to verify a single canonical feature set. As a result, buyers may encounter differences in functionality, support model, and roadmap depending on the provider. Procurement and security reviews may require extra diligence to confirm the exact vendor and hosting arrangement.
Advanced analytics not assured
Some desk booking tools provide only basic reporting and may not include deeper analytics such as trend forecasting, space planning dashboards, or sensor-based occupancy validation. If MyDesk lacks these capabilities in a given edition, facilities teams may need exports to BI tools or additional systems. This can add operational overhead for larger, multi-site deployments.
Plan & Pricing
Pricing model: Pay-as-you-go (per resource) Free tier/trial: No permanently free product tier or time-limited trial stated on official pricing pages. Example costs (official site):
- Desk booking – €2.80 per desk / per month (minimum 50 desks; => minimum monthly cost for desk booking: €140). See official prices page and desk-booking page.
- Meeting room booking – €25.50 per meeting room / per month (minimum 10 meeting rooms; => minimum monthly cost for meeting-room booking: €255). See official prices page and meeting-room booking page.
- MyDesk Planner – €240 per month (flat monthly plan that "includes all features and apps").
- Visitor registration – €208 per month.
- Catering – €208 per month.
- Info screens – €16 per month (hardware not included).
- MyDesk Analytics – €0 (analytics included at no extra cost).
- Smart Sensors & IoT – "Prices tailored to your volume and needs" (contact sales).
Discounts / notes: Price guarantee (they state they will match competitor pricing). Enterprise / sensor pricing is customized; contact sales for volume/enterprise quotes.
Sources: Official MyDesk pricing and product pages (MyDesk ApS).
