N2F
Expense management software
Travel & expense software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€6.40 per user per month
Free Trial
Free version unavailable
Small
Medium
Large
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What is N2F
N2F is an expense management and travel expense reporting application used to capture receipts, create expense reports, and route them through approval workflows for reimbursement and accounting. It targets small to mid-sized organizations that want to reduce manual entry and improve policy compliance for employee expenses. The product emphasizes mobile receipt capture with OCR, configurable approval circuits, and integrations/export options for accounting and payroll processes. It is commonly deployed as a cloud service with mobile apps for employees and a web interface for finance teams.
Mobile receipt capture with OCR
N2F supports mobile receipt scanning and automated data extraction to reduce manual entry. This helps employees submit expenses closer to the time of purchase and improves completeness of supporting documentation. Finance teams can review attached receipts alongside extracted fields to speed up validation. This capability aligns with common expectations in modern expense tools in this category.
Configurable approval workflows
The product provides approval routing to match organizational hierarchies and spending policies. Finance administrators can define validation steps and approvers to standardize controls across teams. This supports auditability by keeping a record of submissions, approvals, and changes. It is useful for organizations that need consistent governance without building custom processes.
Accounting export and integrations
N2F supports exporting expense data for downstream accounting and reimbursement processes. This reduces re-keying into finance systems and helps maintain consistent coding (e.g., categories, VAT/tax fields, cost centers). Integration and export options are important for teams that operate multiple finance tools. It positions N2F as a front-end capture and approval layer rather than a full accounting suite.
Not a full spend suite
N2F focuses primarily on employee expenses and travel expense reporting rather than end-to-end procurement and broader spend management. Organizations looking for purchase requisitions, supplier management, or complex AP automation may need additional systems. This can increase integration and process complexity for larger enterprises. Fit depends on whether the main requirement is T&E/expenses versus holistic spend control.
Integration depth varies by system
While exports and connectors are available, the depth of integration can vary by the accounting, ERP, or payroll tools in use. Some organizations may still need mapping work for chart of accounts, tax handling, or cost center structures. If a required connector is not available, implementation may rely on file-based imports/exports. This can affect automation levels compared with platforms that provide broader native connectivity.
Advanced global needs may require add-ons
Companies with complex multi-entity, multi-currency, or country-specific tax and compliance requirements may need careful configuration and validation of workflows and reporting. Travel policy enforcement and per-diem rules can also require detailed setup depending on jurisdiction and internal policy. Larger organizations may require additional controls, reporting, or integrations beyond standard expense reporting. These needs should be confirmed during evaluation and pilot testing.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Business | €6.40 per user/month (monthly billing, excl. tax). Annual billing: site shows a 25% discount (annual pricing displayed on site). | For independent professionals / single users. Includes web portal + mobile app, unlimited smart scan (photo OCR), mileage (Google Maps), PDF & Excel exports, multi-currency & multilingual support, free trial. |
| Enterprise | €8.80 per user/month (monthly billing, excl. tax). Annual billing: site shows a 25% discount (annual pricing displayed on site). | Recommended for small & mid-sized businesses. Includes all Business features plus multi-user management, configurable approval workflows, custom fields, payment file generation, fleet management & tracking, reporting & analytics, free trial. |
| Advanced | Custom pricing (contact sales / request demo). | For companies with advanced needs. Adds export to accounting & payroll software, multi-entity/holding management, API & SSO access, travel-agency connection, cash-advance management, travel orders. |
Optional add-on:
- Legally compliant digital archiving: €1.50 per month per user (optional).
