OnPay
Core HR software
Benefits administration software
Payroll software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$55 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Real estate and property management
- Construction
- Agriculture, fishing, and forestry
What is OnPay
OnPay is a cloud-based payroll platform for small and midsize employers that combines payroll processing with basic HR and benefits administration features. It supports employee onboarding, tax filings, and pay runs, and it can be used by business owners or accounting professionals managing payroll for multiple clients. The product emphasizes an all-in-one workflow for payroll plus HR tasks rather than a broad enterprise HCM suite.
End-to-end payroll tax filing
OnPay runs payroll and handles payroll tax calculations and filings as part of the core workflow. This reduces the need for separate tax filing tools and manual compliance steps for typical small-business payroll scenarios. It is positioned for organizations that want payroll and tax administration in one system rather than assembling multiple modules.
HR and onboarding included
OnPay includes employee self-service, onboarding workflows, and document collection alongside payroll. This supports common HR tasks (new hire setup, employee data management, and basic records) without requiring a separate core HR system. For smaller teams, this can simplify administration compared with using standalone HR tools plus payroll.
Benefits administration integration
OnPay provides benefits administration capabilities that connect benefits deductions to payroll. This helps keep payroll deductions aligned with benefit elections and reduces reconciliation work. It is useful for employers that want payroll and benefits managed in the same operational system.
Not an enterprise HCM suite
OnPay focuses on payroll-centric HR needs and does not aim to cover the depth of large-suite HCM platforms. Organizations needing advanced workforce planning, complex org modeling, or extensive talent management typically require additional systems. This can increase integration and reporting effort as HR requirements grow.
Limited advanced HR analytics
Reporting and analytics are oriented toward payroll operations and standard HR administration rather than deep people analytics. Companies that require configurable dashboards, advanced metrics, or cross-functional analytics may find the tooling insufficient. As a result, teams may export data to BI tools for more complex analysis.
May not fit complex payrolls
Businesses with highly complex pay rules, multi-entity structures, or specialized compliance requirements may encounter constraints compared with more configurable payroll platforms. International payroll coverage is also typically handled via separate providers rather than being native to a single US-focused system. These scenarios can require additional processes or third-party services.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Payroll Essentials | $49 base + $6/worker per month | Full-service payroll (W-2 & 1099), federal/state/local tax filings and payments, multi-state payroll, unlimited pay runs and schedules, hiring & onboarding features, benefits administration, expert support, free setup/data migration.. |
| HR (add-on) | + $15 base + $2/worker per month | PTO dashboard & management, onboarding workflows and eSignatures, employee directory & org charts, documents & records management, equipment provisioning, HR insights.. |
| Compliance Resources (optional enhancement) | + $10 base per month | Proactive state-by-state compliance alerts and comprehensive compliance resources.. |
| Live HR Support (optional enhancement) | + $75 base per month | Concierge live HR support backed by licensed HR experts and extensive HR document template library.. |
Seller details
OnPay, Inc.
Atlanta, Georgia, US
2011
Private
https://onpay.com
https://x.com/onpay
https://www.linkedin.com/company/onpay
