OpenDocMan
Enterprise content management (ECM) systems
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$24.95 per month
Free TrialFree version
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Medium
Large
- Real estate and property management
- Construction
- Agriculture, fishing, and forestry
What is OpenDocMan
OpenDocMan is an open-source document management system used to store, organize, version, and control access to files in a centralized repository. It is typically deployed on a self-managed web server and used by small to mid-sized teams that need basic ECM capabilities such as metadata, check-in/check-out, and role-based permissions. The product emphasizes on-premises control and a lightweight feature set rather than broad enterprise content services or extensive native integrations.
Open-source and self-hosted
OpenDocMan is distributed as open-source software, which can reduce licensing costs and allow code-level customization. Organizations can host it on their own infrastructure to keep documents and user data within their environment. This deployment model can fit teams with strict internal hosting requirements or limited SaaS adoption.
Core document control features
The system supports common document management functions such as metadata fields, versioning, and check-in/check-out workflows. Role-based access controls help restrict document visibility and actions by user or group. These capabilities cover baseline needs for controlled document repositories without requiring a broader content platform.
Web-based centralized repository
OpenDocMan provides browser-based access for uploading, indexing, searching, and retrieving documents from a central location. A web UI can simplify access for distributed users compared with file shares. Centralization also helps standardize naming, metadata, and retention practices when configured consistently.
Limited enterprise-grade capabilities
Compared with more comprehensive ECM suites, OpenDocMan typically offers fewer advanced governance features such as records management, eDiscovery tooling, and complex retention/legal hold. Workflow and automation options are generally more basic and may require custom development for sophisticated processes. This can limit suitability for heavily regulated or large-scale enterprise deployments.
Fewer native integrations
OpenDocMan generally has a smaller ecosystem of prebuilt connectors to common business applications (e.g., CRM, e-signature, CLM, and collaboration suites) than many commercial platforms. Integration often relies on custom work, community plugins, or file-based processes. This can increase implementation effort when the document repository must sit inside broader business workflows.
Support and roadmap uncertainty
As an open-source project, support options and release cadence can depend on community activity rather than vendor-backed SLAs. Organizations may need in-house expertise or a third-party partner to handle upgrades, security patching, and troubleshooting. Long-term roadmap clarity can be harder to validate than with a single commercial vendor.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| OpenDocMan Community | Free | On-premises/community edition; self-installed; unlimited users; file locking; custom metadata. (Official download). |
| OpenDocMan Enterprise | Contact for quote | On-premises; automated install; unlimited users; annual subscription option; contact sales for pricing. |
| SecureDocMan Cloud | $99 per month | Cloud-hosted; 500 GB storage; advanced metadata; custom workflows; batch import; in-browser preview; content search; audit reporting; 30-day free trial. |
| SecureDocMan On-Prem | Contact for quote | On-premises enterprise offering; automated install; advanced metadata; custom workflows; annual subscription; contact sales. |
| Hosted OpenDocMan - Basic | $24.95 per month | Hosted/managed OpenDocMan (vendor hosting): 5 GB disk, 10 GB transfer. |
| Hosted OpenDocMan - Standard | $44.95 per month | Hosted/managed: 10 GB disk, 20 GB transfer. |
| Hosted OpenDocMan - Professional | $69.95 per month | Hosted/managed: 20 GB disk, 40 GB transfer. |
Notes: All items above are taken from the vendor's official website. There is an additional "temp pricing" page on the vendor site that lists alternate figures (e.g., Enterprise $1,200 one-time; SecureDocMan $30/user/year minimum 10) which conflicts with other official pages; see vendor site for details.
