Payhawk
Payment card issuance software
Spend management software
Accounts payable automation software
Invoice management software
Expense management software
Travel & expense software
Payment software
Procurement software
Accounting & finance software
Expense billing software
General contractors software
Job management software
Receipt design software
Receipt generating software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$299 per month
Free Trial
Free version unavailable
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- Media and communications
- Professional services (engineering, legal, consulting, etc.)
- Arts, entertainment, and recreation
What is Payhawk
Payhawk is a spend management platform that combines corporate cards, expense management, and accounts payable workflows in a single system. It is used by finance teams to control employee spend, capture receipts, and route invoices for approval and payment while syncing data to accounting systems. The product emphasizes policy controls (limits, approvals, and categorization) and supports multi-entity and multi-currency operations for companies with distributed teams.
Unified cards, expenses, and AP
Payhawk brings card issuance, employee expenses, and invoice/AP approvals into one workflow, reducing the need to stitch together separate tools. Finance teams can apply consistent policies across card spend and invoice payments. This consolidation can simplify month-end close by centralizing supporting documents and approvals. It also reduces duplicate vendor and transaction data across systems.
Strong spend controls and policies
The platform provides configurable controls such as card limits, merchant category restrictions, approval flows, and budget visibility. These controls help organizations enforce spend policies at the point of purchase rather than after the fact. Receipt capture and transaction matching support audit trails for both card and reimbursable expenses. This is useful for organizations that need tighter governance across teams and entities.
Accounting integrations and data sync
Payhawk is designed to export structured spend data (categories, tax/VAT fields, attachments, and approvals) to accounting and ERP systems. This reduces manual coding and re-keying compared with basic card-only products. Finance teams can standardize chart-of-accounts mapping and automate posting rules. The result is typically fewer exceptions during reconciliation and audits.
Geographic and banking coverage limits
Card issuing, local payment rails, and supported banking partners vary by country, which can affect rollout for globally distributed organizations. Some regions may require alternative card programs or payment methods outside the platform. Companies operating in many jurisdictions may need to validate local currency support, settlement options, and compliance requirements. This can add implementation time compared with providers with broader acquiring/issuing footprints.
Implementation requires finance ownership
Configuring approval chains, accounting mappings, tax handling, and entity structures typically requires dedicated finance and systems involvement. Organizations without clear spend policies may need process redesign before automation delivers value. Data migration for vendors, GL codes, and historical documents can be non-trivial. Smaller teams may find the setup effort disproportionate to their transaction volume.
Not a full procurement suite
While it supports purchase approvals and invoice workflows, it is not a complete source-to-pay procurement system with deep supplier onboarding, catalog management, and complex contract lifecycle management. Companies with advanced procurement requirements may need additional tools for sourcing and supplier management. Some industry-specific needs (e.g., construction job costing and field job management) are outside the product’s core scope. This can limit fit for organizations seeking end-to-end procurement and project operations in one system.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Travel | $299 per month (starting) | Global hotel & flight booking, custom travel policy, trip requests, built-in agentic payments, automated expense reports & invoice generation. (Official page: Payhawk pricing). |
| Cards & Expenses | $449 per month (starting) | Real-time spend control, integrations with 40+ ERP/HR systems, mobile app & automatic receipt capture, reimbursements, optional Payhawk Visa cards. 7-day free trial available (official trial page). |
| Bill Payments | $349 per month (starting) | End-to-end bill management, advanced approval workflows, vendor management, scheduled & bulk payments, advanced OCR, AI-powered smart line-item splitting. |
| Procure to Pay | $499 per month (starting) | Purchase order management, 2-way/3-way matching, discrepancy detection, custom discrepancy approval workflows; includes Bill Payments features. |
| Payhawk Complete | Custom pricing / Get a demo | Full platform (Cards, Bill Payments, Procure-to-Pay, AI Office of the CFO agents). Pricing provided on request. |
Notes: Pricing is modular (you build a custom stack). Every module includes unlimited employee seats, live accounting integrations, AI data extraction, multi-entity support and platform features. Payhawk states there is no implementation fee. All information taken from Payhawk's official pricing and help pages (payhawk.com).
Seller details
Payhawk Ltd.
London, United Kingdom
2018
Private
https://payhawk.com
https://x.com/payhawk
https://www.linkedin.com/company/payhawk/
