Prism PPM (formerly WorkOtter)
Project and portfolio management software
Project management software
Project, portfolio & program management software
Team task management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$8,400 per year
Free Trial unavailableFree version unavailable
Small
Medium
Large
- Manufacturing
- Healthcare and life sciences
- Information technology and software
What is Prism PPM (formerly WorkOtter)
Prism PPM (formerly WorkOtter) is a cloud-based project and portfolio management (PPM) platform used to plan, prioritize, and track projects and programs across an organization. It supports intake and approval workflows, portfolio dashboards, resource and capacity planning, and project execution tracking for PMOs and project teams. The product emphasizes configurable workflows and reporting for portfolio governance and visibility across multiple projects.
Strong portfolio governance features
Prism PPM includes project intake, scoring/prioritization, and approval workflows that support portfolio-level decision-making. It provides portfolio views and dashboards to track status, milestones, and key metrics across many projects. This aligns well with PMO use cases where standardization and oversight matter more than lightweight task lists.
Resource and capacity planning
The platform supports resource assignment and capacity tracking to help teams understand workload across projects. This is useful for organizations managing shared resources and competing priorities. It can reduce reliance on spreadsheets for high-level capacity planning and portfolio staffing discussions.
Configurable workflows and reporting
Prism PPM offers configuration options for fields, forms, and workflows to match internal project governance processes. It also provides reporting and dashboards aimed at executive and PMO stakeholders. This can help organizations standardize how projects are initiated, tracked, and reported across departments.
Less suited for lightweight teams
Teams looking primarily for simple task boards and fast ad-hoc collaboration may find a PPM-oriented tool heavier than needed. Portfolio governance features can introduce additional setup and process overhead. For small teams managing a limited number of projects, the value may not justify the complexity.
Configuration requires ownership
To get consistent outcomes, organizations typically need an internal administrator to define templates, workflows, and reporting standards. Without clear governance, configurations can drift across departments and reduce comparability of portfolio data. Implementation effort can be higher than tools optimized for out-of-the-box task management.
Ecosystem depth may vary
Compared with broad work-management platforms, the breadth of third-party integrations and marketplace add-ons may be more limited depending on required systems. Some organizations may need custom integrations for ERP, ITSM, or data warehouse reporting. This can add time and cost for teams with complex integration requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Standard | $20 per user / month (billed annually) | Portfolio Management, Project & Task Management, Resource Management, Business Value Assessment, Strategy Mapping, Scenario Planning, Capacity Planning, Demand Forecasting, Time Tracking, SSO & MFA, Jira Integration, Limited View-Only Licenses, Tailored Implementation*, Dedicated Account Manager, In-house Expert Support. Optional add-ons (see below). |
| Business | $30 per user / month (billed annually) | All Standard features plus Embedded Analytics, Power BI Gateway, Databricks Connect (native analytics). |
| Enterprise | Custom pricing (quote) | Enterprise-grade package for organization-wide EPMO scaling; includes Embedded Analytics, additional view-only licenses, tailored implementation, dedicated account manager, in-house expert support. Contact sales for pricing. |
Optional add-ons & fees (listed on official pricing page):
- Power BI Gateway: $300 per month (optional add-on for Standard).
- Databricks Connect: $150 per month (optional add-on for Standard).
- Annual platform fee: Starts at $6,000 per year (fixed annual platform fee covering platform, support, upgrades, integrations, APIs, SSO, etc.).
- Implementation: One-time implementation fee scoped per customer (priced at time of contract).
*Minimums & billing: Minimum of 10 Manager licenses required. All fees invoiced annually; payment due upon receipt.
