ProfitBooks
Accounting software
Billing software
Inventory control software
Accounting & finance software
Inventory management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$9.95 per month
Free Trial unavailable
Free version
Small
Medium
Large
- Retail and wholesale
- Professional services (engineering, legal, consulting, etc.)
- Media and communications
What is ProfitBooks
ProfitBooks is a cloud-based accounting application designed for small businesses to manage bookkeeping, invoicing, expenses, and basic inventory tracking. It supports day-to-day financial operations such as sales and purchase recording, customer/vendor management, and financial reporting. The product is positioned for organizations that want an integrated accounting and billing workflow without deploying a full ERP suite.
Integrated invoicing and accounting
ProfitBooks combines invoicing, expense tracking, and core bookkeeping in one system, reducing the need to reconcile data across separate tools. Users can create sales invoices and track payments while keeping the general ledger updated. This integrated workflow fits small teams that want straightforward billing-to-accounting processes.
Basic inventory tracking included
The product includes inventory features that connect item-level sales and purchases to accounting records. This can help small businesses maintain stock counts and value inventory without a dedicated warehouse system. For companies with simple inventory needs, it can reduce reliance on separate inventory spreadsheets or add-ons.
SMB-oriented feature scope
ProfitBooks focuses on common small-business accounting tasks such as customer/vendor records, recurring transactions, and standard financial statements. The narrower scope can make it easier to adopt than broader finance platforms that require more configuration. It is generally suited to service businesses and small product businesses with limited process complexity.
Limited enterprise finance depth
Compared with more advanced accounting and finance platforms, ProfitBooks typically offers less depth in areas like multi-entity consolidation, complex revenue recognition, and advanced financial controls. Organizations with audit-heavy requirements may need more robust approval workflows and compliance tooling. As finance operations mature, teams may outgrow the product’s accounting capabilities.
Inventory not for complex ops
While it supports basic stock tracking, ProfitBooks is not designed for complex inventory operations such as multi-warehouse optimization, advanced manufacturing, or detailed supply-chain planning. Businesses with high SKU counts, lot/serial tracking requirements, or sophisticated fulfillment processes may require a dedicated inventory/ERP system. Integration needs can increase as operational complexity grows.
Integration and ecosystem constraints
ProfitBooks typically has a smaller third-party integration ecosystem than larger accounting suites, which can limit options for connecting payroll, payments, e-commerce, or automation tools. If required integrations are unavailable, teams may rely on manual imports/exports or custom work. This can add operational overhead and reduce end-to-end process automation.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Startup | Free (Forever) | 1 user; 10 invoices/month; 10 journal vouchers/month; Basic financial reports; 1 warehouse. |
| Essential | $9.95 per month or $99 per year (₹2499/year) | 1 user; up to 1000 invoices/year; GSTR1 & GSTR3B; Invoice reminders & signature; WhatsApp integration (add-on); includes Startup features. |
| Growth (Most popular) | $20 per month or $199 per year (₹4999/year) | 10 users; up to 5000 invoices/year; Payroll management; Multicurrency support; 3 warehouses; includes Essential features. |
| SMB Pro | $35 per month or $349 per year (₹7500/year) or ₹750 per month | 25 users & custom roles; Unlimited invoices; Unlimited warehouses; Projects; Auditor access; includes Growth features. |
