PTminder
Personal training software
Fitness software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$59 per month
Free Trial
Free version unavailable
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Large
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What is PTminder
PTminder is a personal training management platform used to schedule sessions, manage clients, and handle payments and packages. It targets independent personal trainers and small studios that need client administration, booking, and basic business operations in one system. The product emphasizes trainer-centric workflows such as session tracking, client records, and automated reminders, rather than broader multi-location club management.
Trainer-focused client management
PTminder centers on day-to-day personal training operations such as client profiles, session history, and package tracking. This fits independent trainers who need a lightweight system rather than a full club management suite. The workflow aligns with one-to-one coaching and small-team use cases where client accountability and session administration matter.
Scheduling and reminders built in
The platform supports appointment scheduling and automated communications (for example, reminders) to reduce manual follow-up. This helps trainers keep calendars accurate and reduce missed sessions. For small businesses without dedicated front-desk staff, these automations can replace ad-hoc texting and spreadsheet tracking.
Payments and packages support
PTminder includes tools to sell and track training packages and manage payments tied to sessions. This supports common personal training billing models such as prepaid packs and recurring services. Keeping billing and session consumption in the same system reduces reconciliation work compared with using separate scheduling and invoicing tools.
Limited enterprise club features
PTminder is primarily designed for personal trainers and small studios, not large multi-location fitness operators. Organizations that require complex membership management, extensive access control integrations, or franchise-level reporting may find gaps. In those cases, a broader fitness business platform may be a better fit.
Integrations may be narrower
Compared with larger fitness and scheduling ecosystems, PTminder may offer fewer native integrations across marketing, accounting, and POS tools. Buyers that rely on a wide marketplace of add-ons should validate available integrations and API options. Integration limitations can increase manual work or require custom development.
Reporting depth can vary
While PTminder supports operational tracking, analytics and reporting may be less configurable than systems built for larger studios. Teams needing advanced cohort analysis, custom dashboards, or complex revenue attribution should confirm reporting capabilities during evaluation. Export options and report customization are important to verify.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| 50 Client | $59 per month | 0–50 active clients; includes up to 20 trainers/staff (more on request); all core features (bookings, client management, workout & nutrition planners, payments, reporting, 24/7 live chat). |
| 100 Client | $89 per month | 51–100 active clients; includes up to 20 trainers/staff (more on request); all core features as above. |
| 150 Client | $119 per month | 101–150 active clients; includes up to 20 trainers/staff (more on request); all core features as above. |
| 200 Client | $149 per month | 151–200 active clients; includes up to 20 trainers/staff (more on request); all core features as above. |
| Unlimited | $209 per month | 200+ active clients; includes up to 20 trainers/staff (more on request); all core features as above. |
Additional official add-ons (vendor site):
- Branded Mobile App: paid add-on at USD $40/month (other currencies & annual discounts available).
- SMS text credits: pay-as-you-go SMS packages (examples from official Help Center — USA: 1000 SMS for $40 ($0.04/message), 500 SMS $25, 250 SMS $15, 100 SMS $7).
