QuickFile
Accounting software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if QuickFile and its alternatives fit your requirements.
£9.99 per GB per year
Free Trial unavailable
Free version
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Medium
Large
- Professional services (engineering, legal, consulting, etc.)
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- Arts, entertainment, and recreation
What is QuickFile
QuickFile is a cloud-based accounting application focused on bookkeeping, invoicing, and UK tax workflows such as VAT. It is primarily used by small businesses, freelancers, and accountants managing multiple client books. The product emphasizes core accounting functions with optional add-ons for payroll and payment processing, and it supports bank feeds and common accounting reports.
UK VAT-focused workflows
QuickFile includes VAT rate handling and VAT return preparation designed around UK requirements. This makes it practical for small UK entities that need routine VAT reporting without implementing broader finance suites. The feature set aligns with day-to-day bookkeeping and compliance tasks rather than complex multi-entity consolidation.
Core bookkeeping coverage
The product supports invoicing, expense capture, bank reconciliation, and standard financial reporting. These capabilities cover the typical needs of micro and small businesses that want to keep accounts up to date and produce basic management information. It is positioned as a lightweight accounting system rather than a full ERP.
Accountant and client use
QuickFile is commonly used in setups where an accountant supports multiple client ledgers. Features such as multi-company management and role-based access help support that workflow. This can reduce reliance on spreadsheets for smaller clients while keeping processes consistent across books.
Limited enterprise finance depth
QuickFile is not designed for advanced financial management needs such as complex revenue recognition, multi-entity consolidation, or sophisticated budgeting and forecasting. Organizations that outgrow basic bookkeeping often require broader finance platforms or ERP-grade controls. This can create a migration point as transaction volume and reporting requirements increase.
Integrations vary by ecosystem
Integration breadth and depth are typically narrower than platforms built around large app marketplaces. Depending on the business’s payroll, e-commerce, or industry systems, required connectors may be unavailable or require workarounds. Buyers should validate specific integrations (banking, payments, CRM, inventory) during evaluation.
International tax support constraints
The product’s strongest fit is UK-centric accounting and VAT workflows. Companies operating across multiple tax jurisdictions or needing localized compliance outside the UK may find gaps in tax handling and statutory reporting. This can limit suitability for internationally distributed finance teams.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| XS (Extra Small) | Free | Up to 200 nominal ledger entries (rolling 12 months). Includes free unlimited users, 1 GB file storage, API access, automated backups, 2‑factor auth, no setup fees/contracts. |
| S (Small) | Free | 201–500 nominal ledger entries (rolling 12 months). Same included features as XS. |
| M (Medium) | Free | 501–1000 nominal ledger entries (rolling 12 months). Same included features as XS. |
| L (Large) | £60 + VAT per year (Power User Subscription) | 1001–4000 nominal ledger entries (rolling 12 months). Requires/benefits from Power User features (advanced customisation, segmented P&L, invoice revision history, sent email log). |
| XL (Extra Large) | £60 + VAT per year (Power User Subscription) | 4001+ nominal ledger entries (rolling 12 months). Accounts with over 30,000 nominal entries (rolling 12 months) require an enterprise plan — contact QuickFile for a quotation. |
Additional paid items (official site):
- Automated Bank Feeds — £15 + VAT per year (optional; list of supported banks provided on site).
- Additional File Storage — £9.99 per GB, per year.
- QuickFile Affinity (accountant/multi-user portal) — pay-as-you-go daily pricing via the Affinity pricing calculator; volume discounts available (5%, 10%, 15%).
