QuickSchools
K-12 student information systems
Education software
Student information systems (SIS)
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$29.70 per month
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What is QuickSchools
QuickSchools is a cloud-based student information system (SIS) used by K–12 schools to manage student records and daily administrative workflows. It supports functions such as admissions/enrollment, attendance, grades, report cards, scheduling, and parent/student portals. The product is typically adopted by small to mid-sized schools seeking a web-based SIS with configurable forms and workflows. It is delivered as a hosted service rather than an on-premises platform.
Broad core SIS coverage
QuickSchools includes common SIS modules such as student demographics, attendance, grading, transcripts/report cards, scheduling, and discipline tracking. This supports end-to-end student record management without requiring multiple point solutions. For many schools, the feature set aligns with standard K–12 operational needs. The web-based approach reduces local infrastructure requirements compared with on-premises deployments.
Configurable workflows and forms
The system provides configuration options for admissions/enrollment processes and data collection forms. This helps schools adapt the SIS to their policies (for example, custom fields and approval steps) without custom development. Configuration can reduce reliance on vendor professional services for routine changes. It also supports schools with non-standard grading periods or reporting requirements.
Portals for families and staff
QuickSchools offers portals that allow parents and students to view items such as attendance, grades, assignments, and school communications (depending on enabled modules). Staff-facing access supports teachers entering grades and attendance and administrators running reports. Self-service access can reduce office workload for routine information requests. Portal-based access also supports remote and multi-campus use cases.
Limited enterprise ERP scope
QuickSchools focuses on SIS functions and does not position itself as a full district enterprise ERP suite. Organizations that need tightly integrated finance, HR/payroll, procurement, and asset management may require additional systems and integrations. This can increase total administrative complexity for larger districts. It may be less suitable where a single-vendor enterprise platform is a requirement.
Integration ecosystem varies
Compared with larger SIS platforms, the breadth of prebuilt integrations and third-party marketplace options can be more limited or less standardized. Schools may need custom integration work for learning platforms, identity management, transportation, cafeteria, or state reporting tools. Integration effort can affect implementation timelines and ongoing maintenance. API capabilities and available connectors should be validated against the school’s specific stack.
Scalability for large districts
The product is commonly associated with small to mid-sized schools, and very large districts may encounter constraints around complex multi-school governance, advanced analytics, or highly specialized reporting. District-wide requirements such as granular role-based access across many sites and large-scale data operations may require careful evaluation. Some advanced capabilities found in larger SIS suites may not be available or may require workarounds. Prospective buyers should confirm performance and administrative controls for their expected student counts and organizational structure.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Gaia | $0.99 per student/month | Student Tracking, Teacher Tracking, Attendance, Admissions, School Fee Tracking, Unlimited Users, Tabular/Excel Reports, Chat & Email Support. 30-day free trial. Note: minimum charge for 30 students applies per school. |
| Apollo | $1.49 per student/month | Everything in Gaia, plus Parent Portal (includes Online Payments), Student Portal, Parent Messaging (telco charges may apply for SMS/voice), Homework, Report Card/Gradebook, Transcripts, Discipline Tracking, Additional Reports. 30-day free trial. Minimum 30-student charge applies. |
| Athena | $2.99 per student/month | Everything in Apollo, plus Automated Scheduling, Lesson Plans, Report Creator, Sports Tracking, After-school Activities, Phone Support. Athena modules (other than phone support) can be added individually to Gaia/Apollo for a small monthly fixed price. 30-day free trial. Minimum 30-student charge applies. |
| Enterprise | Custom pricing | Special pricing for larger schools, districts and groups (contact QuickSchools). Special pricing applies for more than 300 students; contact sales for exact pricing. |
