Rentman
Equipment rental software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€39 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Media and communications
- Arts, entertainment, and recreation
- Professional services (engineering, legal, consulting, etc.)
What is Rentman
Rentman is cloud-based equipment rental and project management software used primarily by event production and AV rental companies to plan jobs and manage inventory. It supports quoting, scheduling, crew planning, warehouse picking/returns, and invoicing around rental projects. The product emphasizes end-to-end workflows for events (from quotation through on-site execution) rather than a generic storefront-first rental flow.
End-to-end event workflows
Rentman covers the full lifecycle from quotation and planning to warehouse operations and invoicing. It includes tools for crew and transport planning alongside equipment scheduling, which fits event production use cases. This breadth reduces the need to stitch together separate tools for planning and rental operations.
Inventory availability and planning
The system tracks equipment availability across projects and dates to help prevent double-booking. Planning views support allocating items to jobs and preparing pick lists for the warehouse. These capabilities align with multi-project environments where the same assets circulate across concurrent events.
Operational tools for warehouse
Rentman includes warehouse-oriented processes such as picking, check-out/check-in, and handling returns. These functions support repeatable fulfillment steps and reduce reliance on manual spreadsheets for packing and reconciliation. For teams with frequent rentals, this can improve consistency in day-to-day operations.
Event-centric data model
Rentman is designed around event projects, which may not map cleanly to all rental business models (for example, simple short-term consumer rentals or heavy equipment yard operations). Organizations outside event/AV workflows may need configuration workarounds. That can increase implementation time and training effort.
Integration depth varies
While Rentman supports integrations and data exchange, the depth and coverage can vary by accounting, CRM, and e-commerce needs. Some businesses may still require middleware or custom work to match existing finance or sales processes. This can be a constraint for companies standardizing on a broader ERP stack.
Learning curve for planners
Because it combines quoting, scheduling, staffing, and warehouse processes, the interface and concepts can take time for new users to learn. Teams often need role-based training to use planning and warehouse features effectively. Smaller operations may find the setup and process discipline heavier than simpler rental tools.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Rentman Platform (base fee) | €39 per month | Core workspace: CRM, task management, dashboards, mobile app, API. Platform fee applies in addition to product/add-on licenses. |
| Equipment Scheduling (Inventory) — Standard | €14 per Power User/month (plus €39 platform fee) | Availability tracking, packing lists, bundles, basic inventory scheduling. |
| Equipment Scheduling (Inventory) — Pro | €19 per Power User/month (plus €39 platform fee) | Everything in Standard plus advanced availability, shortage warnings, prices & discounts, free basic users. |
| Rental bundle — Standard (Inventory + Quoting & Invoicing) | €23 per Power User/month (plus €39 platform fee) | Bundle for rental companies combining Inventory with Quoting & Invoicing. |
| Rental bundle — Pro (Inventory + Quoting & Invoicing) | €28 per Power User/month (plus €39 platform fee) | Adds availability tracking, shortage warnings, and additional rental-focused features. |
| Crew — Essential | €14 per Power User/month (plus €39 platform fee) | Crew & transport scheduling, basic crew app and task management. |
| Add-on: Equipment Tracking | €9 per Power User/month | QR/barcode scanning, check-in/check-out, warehouse operations, serialized inventory, inventory counts. |
| Add-on: Additional warehouse | €5 per Warehouse/month | Manage allocation across multiple storage locations (available with Inventory Pro). |
| Add-on: History Logs | €12 per Power User/month | Logs for warehouse tracking, equipment history, project & contact change history. |
Seller details
Rentman B.V.
Utrecht, Netherlands
Private
https://rentman.io/
https://x.com/rentman_io
https://www.linkedin.com/company/rentman/
