Resource Guru
Project collaboration software
Resource management software
Time tracking software
Project, portfolio & program management software
Employee leave management software
Employee manager software
Employee planner software
Farm payroll software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$4.16 per person per month
Free Trial
Free version unavailable
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Medium
Large
- Arts, entertainment, and recreation
- Education and training
- Real estate and property management
What is Resource Guru
Resource Guru is a web-based resource scheduling tool used to plan and track people, equipment, and other shared resources across projects. It supports team availability management through leave tracking, working hours, and capacity views to help managers avoid overbooking. The product is typically used by agencies, professional services teams, and internal departments that need a centralized scheduling calendar. It emphasizes lightweight resource planning and visibility rather than full project accounting or end-to-end portfolio management.
Clear resource scheduling views
Resource Guru provides calendar-style schedules that make it easy to see bookings, availability, and conflicts across teams and resources. It supports filtering by person, team, or resource type to focus on specific planning needs. This approach fits organizations that need fast allocation decisions without complex project setup. The interface is oriented around day-to-day resourcing rather than multi-module work management.
Built-in leave management
The product includes leave and absence tracking so time off is reflected directly in capacity and scheduling views. Teams can manage different leave types and approvals (where configured) to reduce manual updates in separate HR tools. This helps keep schedules accurate when availability changes. It is useful for teams that want leave visibility tightly coupled to resourcing.
Lightweight time tracking support
Resource Guru offers time tracking capabilities that can be used to record time against work and compare planned versus actual usage. This supports basic utilization and reporting needs for service teams. It can reduce reliance on separate timesheet tools when requirements are straightforward. The focus remains on operational scheduling rather than deep financial or billing workflows.
Limited end-to-end PPM depth
Compared with broader project, portfolio, and program management suites, Resource Guru is less oriented toward complex project governance, dependencies, and portfolio-level controls. Organizations needing advanced workflows such as stage gates, extensive custom objects, or integrated financial management may require additional systems. Reporting is more centered on scheduling and utilization than portfolio analytics. This can create gaps for enterprises with formal PMO requirements.
Not a full collaboration hub
Resource Guru focuses on scheduling and availability rather than being a primary workspace for documents, discussions, and cross-functional collaboration. Teams that expect built-in chat, extensive task management, or content workflows may need to integrate other tools. As a result, it may not replace broader collaboration platforms. It works best as a dedicated resourcing layer in a toolchain.
Not suited for payroll use
Despite being able to track time, the product is not designed as a payroll system and does not provide specialized payroll processing features. Use cases such as farm payroll typically require pay rules, compliance reporting, and wage calculations that go beyond scheduling and timesheets. Organizations in regulated payroll environments will likely need a dedicated payroll platform. Resource Guru can at most serve as an input source for hours and availability.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Grasshopper | $4.16 per person/month (annual) | Essentials without reports: Unlimited projects & clients, personalized dashboards, custom filters, calendar sync. Other resources $2.08 each. Includes 1 free placeholder. |
| Blackbelt | $6.65 per person/month (annual) | Standard features including reports: Everything in Grasshopper plus timesheets, customizable reports, project dates & milestones, project rates & budgets, custom fields. Other resources $3.33 each. Includes 5 free placeholders. |
| Master | $10.00 per person/month (annual) | Advanced security, control & support: Everything in Blackbelt plus approval workflow, SSO, unlimited activity history & custom fields, phone support. Other resources $5.00 each. Includes 10 free placeholders. |
Notes: Prices shown on the vendor site are in USD. Annual billing reflects a 2-month free discount when billed annually. VAT applies for customers in the UK and non-business customers in the EU. Trial: Resource Guru offers a 30-day free trial (no credit card).
Seller details
Resource Guru
London, UK
2011
Private
https://resourceguruapp.com/
https://x.com/resourceguruapp
https://www.linkedin.com/company/resource-guru/
