Rosterfy
Volunteer management software
Nonprofit software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3,000 per year
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What is Rosterfy
Rosterfy is a volunteer and workforce management platform used to recruit, onboard, credential, schedule, and communicate with volunteers and event staff. It is commonly used by nonprofits, charities, and event-based organizations that need structured shift management and compliance tracking. The product emphasizes end-to-end volunteer lifecycle workflows, including applications, approvals, training, and role-based assignments, with self-service portals for volunteers.
End-to-end volunteer lifecycle
Rosterfy supports volunteer recruitment through application forms, screening, onboarding steps, and ongoing engagement. It centralizes volunteer profiles, availability, and role assignments to reduce manual coordination. Organizations can standardize processes across programs and events using configurable workflows. This focus is typically deeper than nonprofit suites that prioritize fundraising or membership as the primary workflow.
Scheduling and shift operations
The platform provides tools for shift creation, assignment, and roster management for events and recurring programs. Volunteers can interact through self-service experiences to accept shifts and manage availability, reducing back-and-forth communication. Operational features align well with high-volume, time-bound staffing needs. This is a practical fit when scheduling is the primary system requirement rather than donor management.
Credentialing and compliance tracking
Rosterfy includes capabilities to track qualifications, documents, and training requirements tied to roles. Administrators can monitor completion status and restrict assignments based on credential rules. This helps organizations manage risk for regulated or safety-sensitive activities. Such compliance-oriented controls are not always present in lighter membership/community platforms.
Not a full nonprofit suite
Rosterfy is primarily designed for volunteer operations rather than end-to-end nonprofit administration. Organizations that need built-in donor CRM, fundraising, or membership billing may require additional systems. This can increase integration and reporting complexity across tools. It is better evaluated as an operational volunteer platform than as an all-in-one nonprofit system.
Implementation and configuration effort
Configuring workflows, roles, credential rules, and communications typically requires upfront planning. Larger deployments may need administrator training and ongoing governance to keep data and processes consistent. Teams without dedicated operations staff may find initial setup heavier than simpler volunteer sign-up tools. The tradeoff is more control and structure once configured.
Integration depth varies by stack
Organizations often need integrations with CRM, email, identity, or event systems to avoid duplicate data entry. The availability and maturity of integrations can vary depending on the tools in an organization’s ecosystem. Where native connectors are not available, teams may rely on APIs or middleware. This can add cost and technical dependency for smaller nonprofits.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Included (base) | Price not listed on page (capacity up to 500 volunteers shown as "Included") | Capacity for up to 500 volunteers; page shows this as "Included" but no dollar amount is given on the candidate levels page. |
| Level 1 | $3,000 per year | Capacity for up to 1,000 volunteers. |
| Level 2 | $10,800 per year | Capacity for up to 2,000 volunteers. |
| Level 3 | $17,400 per year | Capacity for up to 3,000 volunteers. |
| Level 4 | $22,800 per year | Capacity for up to 4,000 volunteers. |
| Level 5 | $27,000 per year | Capacity for up to 5,000 volunteers. |
| Level 6 | $30,000 per year | Capacity for up to 6,000 volunteers. |
| Level 7 | $33,000 per year | Capacity for up to 7,000 volunteers. |
| Level 8 | $36,000 per year | Capacity for up to 8,000 volunteers. |
| Level 9 | $39,000 per year | Capacity for up to 9,000 volunteers. |
| Level 10 | $42,000 per year | Capacity for up to 10,000 volunteers. |
Seller details
Rosterfy Pty Ltd
Melbourne, Australia
Private
https://www.rosterfy.com
https://x.com/rosterfy
https://www.linkedin.com/company/rosterfy/
