RotaCloud
Workforce management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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£10 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Accommodation and food services
- Arts, entertainment, and recreation
- Real estate and property management
What is RotaCloud
RotaCloud is a cloud-based workforce management tool focused on employee scheduling, time and attendance tracking, and labor cost visibility. It is used by managers in shift-based organizations (for example retail, hospitality, and care services) to build rotas, track hours, and manage leave. The product emphasizes quick rota creation, employee self-service for availability and shift swaps, and timesheets that feed payroll processes.
Shift scheduling and rota tools
RotaCloud provides core rota-building features such as templates, recurring shifts, and drag-and-drop scheduling. It supports employee availability and time-off management to reduce manual coordination. These capabilities align well with common needs in shift-based teams where schedules change frequently.
Time tracking and timesheets
The platform includes time and attendance features that capture worked hours and convert them into timesheets. It supports manager review and approval workflows to improve control over submitted hours. This helps organizations reconcile scheduled versus actual time and reduce payroll discrepancies.
Employee self-service workflows
Employees can view schedules, submit availability, request leave, and interact with shift changes through self-service features. This reduces back-and-forth communication between managers and staff. It is particularly useful for distributed teams where schedules need to be accessed outside the office.
Limited enterprise WFM depth
RotaCloud is primarily oriented to scheduling and time tracking rather than advanced workforce optimization. Organizations needing complex forecasting, intraday management, or sophisticated adherence analytics may find gaps. Larger contact-center-style WFM requirements typically demand deeper planning and real-time controls than basic rota tools provide.
Payroll and HR breadth varies
While timesheets support payroll processes, end-to-end payroll and HRIS functionality is not the product’s core focus. Some organizations may need additional systems or integrations for payroll calculations, benefits, and broader HR workflows. Fit depends on the payroll providers and integrations required in a given region.
Reporting and analytics constraints
Reporting is generally centered on schedules, hours, and labor cost tracking rather than extensive custom analytics. Teams that require highly configurable dashboards, complex KPIs, or consolidated multi-system reporting may need external BI tools. This can add effort for organizations with mature analytics requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Standard (1–5 employees shown) | £10 / month (annual price shown as £120 / year) | Includes: unlimited sites/departments, unlimited shift notifications (email & push), drag & drop rota planning, templates, mobile apps, labour cost views, holiday management, TOIL, shift swapping, availability patterns, reporting, calendar & HR integrations. Add-ons: Time & Attendance (£4.50), SMS notifications (£2). Prices shown for 1–5 employee band; use slider on site to change staff count. |
| Pro (1–5 employees shown) | £15 / month (annual price shown as £180 / year) | Everything in Standard plus: bulk actions, labour forecasting, budget caps, document storage, leave request rules, secure share links, logbook, enforced 2FA. Add-ons: Time & Attendance (£4.50), SMS notifications (£2). Prices shown for 1–5 employee band; use slider on site to change staff count. |
Notes: Prices on the vendor site indicate monthly or yearly billing (annual gives 2 months free). Prices are shown exclusive of VAT on help pages. 30-day free trial available (no payment/card required). For >500 employees, RotaCloud requests a custom quote.
Seller details
RotaCloud Ltd
United Kingdom (city unspecified)
Private
https://rotacloud.com/
https://x.com/rotacloud
https://www.linkedin.com/company/rotacloud/
