TimeTap
Interview scheduling software
Online appointment scheduling software
Patient scheduling software
Recruiting software
Health care software
Patient experience software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if TimeTap and its alternatives fit your requirements.
$22.45 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Real estate and property management
- Professional services (engineering, legal, consulting, etc.)
- Education and training
What is TimeTap
TimeTap is an online appointment scheduling platform used to manage bookings, staff availability, and customer communications across one or more locations. It supports self-service scheduling via web and mobile booking pages and provides administrative tools for appointment management and reporting. The product is commonly used by service businesses and can also be configured for healthcare-style scheduling workflows where organizations need structured intake and reminders.
Configurable booking and intake
TimeTap supports configurable appointment types, custom fields, and intake-style forms to capture information at the time of booking. This helps organizations standardize what data is collected before an appointment and reduce manual follow-up. It also enables different workflows by service, provider, or location, which is useful when scheduling rules vary across teams.
Multi-staff and multi-location scheduling
The platform is designed for organizations scheduling across multiple staff members and locations. It provides tools to manage availability, assign resources, and coordinate calendars to reduce double-booking. This is a practical fit for operational scheduling scenarios that go beyond single-user calendar links.
Customer communications and reminders
TimeTap includes automated notifications such as confirmations and reminders to reduce no-shows. It supports customer-facing booking experiences that can be embedded or linked from websites. These capabilities align with common expectations in modern scheduling tools where communication is part of the scheduling workflow.
Not a full recruiting suite
While it can be used for interview scheduling, TimeTap is not positioned as an end-to-end recruiting system. Organizations that need candidate pipelines, interview feedback workflows, and hiring analytics typically require a dedicated recruiting platform alongside scheduling. As a result, recruiting use cases may depend on integrations and process workarounds.
Healthcare feature depth varies
TimeTap can support patient-style scheduling, but it is not inherently a complete clinical or practice-management system. Capabilities such as EHR integration, insurance workflows, and clinical documentation are generally outside the scope of appointment schedulers. Healthcare organizations may need additional systems to meet regulatory, billing, and clinical requirements.
Integration requirements for enterprises
Organizations often need scheduling to connect with identity management, HR systems, CRM, or specialized calendar infrastructure. Depending on the environment, achieving required integrations and governance may take additional configuration and technical effort. This can be a constraint for larger teams that expect prebuilt connectors and standardized admin controls out of the box.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Solo Professional | $28.45 per month | Includes 1 staff + 1 location (listed in TimeTap support documentation). |
| Team Professional | $22.45 per month (as shown on TimeTap pricing page) — $44.95 per month (listed in support docs) | Up to 5 staff + 5 locations; client management, 2-way calendar sync, custom booking forms, text & email messaging. Official pages show inconsistent prices (see notes). |
| Solo Business | $50.95 per month | Includes 1 staff + 1 location (listed in TimeTap support documentation). |
| Team Business | $40.45 per month (as shown on TimeTap pricing page) — $84.45 per month (listed in support docs) | Up to 5 staff + 5 locations; waitlist, travel time calculator, automated triggers, dedicated text number; "Most Popular" on pricing page. |
| Enterprise | Custom | Contact Sales — tiered accounts, unlimited locations, SSO, vendor security agreements, tiered admin permissions. |
