Vacation Tracker
Absence management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
Take the quiz to check if Vacation Tracker and its alternatives fit your requirements.
$25 per month
Free TrialFree version
Small
Medium
Large
- Real estate and property management
- Education and training
- Professional services (engineering, legal, consulting, etc.)
What is Vacation Tracker
Vacation Tracker is an absence management tool used to track employee time off, holidays, and leave balances. It is typically used by small to mid-sized organizations that want a lightweight way to manage PTO requests and approvals without deploying a full HR suite. The product focuses on shared visibility (team calendars) and policy-based accrual tracking, with integrations aimed at common workplace tools. It is often positioned as a simpler alternative to broader HR platforms when the primary need is leave tracking.
Focused PTO request workflow
Vacation Tracker centers on submitting, approving, and recording time-off requests with clear status tracking. This focus can reduce setup time compared with broader HR platforms that require configuring multiple HR modules. Teams can standardize request reasons, approval steps, and notifications to keep the process consistent. The narrower scope can also make it easier for non-HR managers to adopt.
Shared absence visibility
The product typically provides team calendars and absence views that help managers and employees see who is out and when. This supports staffing and handover planning without relying on manual spreadsheets. Calendar-style views also help reduce scheduling conflicts during peak vacation periods. These capabilities align with common needs in absence management tools in this category.
Policy and balance tracking
Vacation Tracker commonly supports leave policies, accrual rules, and balance calculations so organizations can track entitlements over time. This reduces manual balance reconciliation and provides an auditable record of changes. It can support multiple leave types (e.g., vacation, sick, unpaid) with separate rules. For organizations that only need leave tracking, this can be sufficient without adding payroll or broader HRIS complexity.
Limited HR suite breadth
Vacation Tracker is primarily an absence tool and may not cover adjacent HR needs such as onboarding, performance, or full employee record management. Organizations looking for an all-in-one HR platform may need additional systems. This can increase administrative overhead when data must be maintained in multiple places. Integration depth becomes more important in these scenarios.
Payroll and compliance variability
Absence tools vary in how well they support country-specific leave rules, statutory reporting, and payroll handoff. Depending on the organization’s locations, Vacation Tracker may require manual steps or custom configuration to align with local requirements. If payroll integration is not native, exporting and reconciling leave data can be time-consuming. This is a common gap versus platforms that bundle time, attendance, and payroll.
Advanced workforce features may lack
Compared with broader time and attendance or workforce management products, Vacation Tracker may offer fewer capabilities for shift scheduling, time clocks, or labor analytics. Organizations with hourly workforces or complex scheduling may find the feature set insufficient. Reporting may focus on leave balances and absence history rather than deeper operational metrics. As needs grow, teams may outgrow a PTO-focused tool.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 per user/month (Free forever) | 1 approver; Unlimited users; 1 location; 1 department; 1 leave type; Daily & weekly notifications; Slack, Microsoft Teams & Google Workspace integrations. |
| Core | $2 per user/month (monthly billing; $50 minimum) | |
| --- | --- | |
| OR $1 per user/month (billed annually; $25 minimum) | Everything in Free, plus: up to 3 locations; up to 10 departments; unlimited leave policies & holidays; leave balance & leave request reports; leave request notice period automation; Email & chat support; ADP and OpenAPI integrations; 7-day free trial. | |
| Complete | $4 per user/month (monthly billing; $100 minimum) | |
| OR $3 per user/month (billed annually; $75 minimum) | Everything in Core, plus: unlimited locations & departments; all automations (7); advanced leave policies (accruals, hourly tracking, TOIL); multi-level & substitute approvals; scheduled leave reports; shared calendars; priority support; 7-day free trial. |
Notes: Automations (when sold separately) are listed on the vendor site as an additional charge of $0.50 per active user/month or $5 per active user/year.
