Visma Acubiz
Expense management software
Travel & expense software
Time tracking software
Accounting & finance software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is Visma Acubiz
Visma Acubiz is an expense management and travel expense solution used to capture receipts, create expense reports, and route approvals for reimbursement or accounting. It targets organizations that want to standardize employee expense submission and integrate expense data into finance systems. The product emphasizes mobile receipt capture and configurable approval workflows, with integrations oriented toward accounting/ERP environments within the Visma ecosystem and selected third-party systems.
Mobile receipt capture workflow
The product supports mobile-first expense entry with receipt capture to reduce manual data entry. This helps employees submit expenses closer to the time of purchase and improves completeness of supporting documentation. It is well-suited to organizations that need consistent receipt attachment and audit trails for expense claims.
Configurable approvals and policies
Visma Acubiz provides approval routing and policy controls to standardize how expenses are reviewed and approved. Finance teams can align workflows to organizational structures and approval limits. This supports better governance than ad hoc email-based approvals and reduces back-and-forth on incomplete submissions.
Accounting/ERP integration orientation
The solution is designed to export or synchronize expense data into accounting processes, supporting downstream posting and reconciliation. This can reduce duplicate entry between expense reporting and finance systems. It is particularly relevant for companies already using Visma finance products or requiring structured export formats for bookkeeping.
Ecosystem-dependent integration depth
Integration capabilities can be strongest with specific accounting/ERP environments, and may require additional configuration for other systems. Organizations with heterogeneous finance stacks may need to validate connector availability and data mapping in detail. This can increase implementation effort compared with platforms that provide broader out-of-the-box integrations.
Not a full spend suite
Visma Acubiz focuses on employee expenses and travel expense processes rather than end-to-end procurement and supplier invoice automation. Companies looking for a single platform spanning purchasing, invoicing, and payments may need additional tools. This can lead to multiple workflows for different spend types.
Time tracking is secondary
While it can support time-related entries in some configurations, it is not primarily positioned as a dedicated time tracking system. Teams needing advanced time features (e.g., project costing, resource planning, complex timesheet rules) may find gaps. A separate time tracking product may be required for those use cases.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Lite | Not publicly listed — contact Acubiz / book demo | Basic expense handling: Expenses, Company card purchases, Company mileage, Approval workflow, Up to 5 optional add-ons. |
| Plus | Not publicly listed — contact Acubiz / book demo | All Lite features, plus Allowances, Extra dimension values, Company policy, Advanced approval workflow, ~16 optional add-on modules. |
| Advanced | Not publicly listed — contact Acubiz / book demo | All Plus features, plus CO2-tracker, Dimension dependencies, Project approval, One-person (single-staff?) feature, ~16 optional add-on modules. (Labelled “Popular” on site.) |
| Premium | Contact sales / custom pricing | All Advanced features, plus Credit card API, White-labeling, Distributed SaaS, ~16 optional add-on modules. (Site shows “Contact Sales” for pricing.) |
Seller details
Visma Group
Oslo, Norway
1996
Private
https://www.visma.com/
https://x.com/visma
https://www.linkedin.com/company/visma/
