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Volgistics

Volunteer management software
Nonprofit software
Features
Ease of use
Ease of management
Quality of support
Affordability
Market presence
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Pricing from
Pay-as-you-go
Free Trial
Free version unavailable
User corporate size
Small
Medium
Large
User industry
  1. Healthcare and life sciences
  2. Public sector and nonprofit organizations
  3. Energy and utilities

What is Volgistics

Volgistics is a cloud-based volunteer management system used to track volunteer profiles, schedules, assignments, and service hours. It is commonly used by nonprofits, hospitals, museums, and public-sector organizations that coordinate recurring volunteer programs. The platform focuses on volunteer-centric workflows such as shift scheduling, hour logging, communications, and reporting, with optional modules for online applications and self-service portals.

pros

Purpose-built volunteer scheduling

Volgistics centers on volunteer scheduling, shift sign-ups, and assignment management rather than broader constituent relationship management. It supports recurring schedules, role-based assignments, and tracking attendance and service hours. This focus can reduce configuration effort for organizations whose primary need is volunteer operations rather than fundraising or membership.

Volunteer records and hour tracking

The system maintains volunteer profiles, qualifications, availability, and service history in a single database. It provides configurable hour tracking and reporting that helps organizations summarize participation by person, role, site, or time period. These reports support common compliance and program reporting needs for volunteer programs.

Self-service and online intake options

Volgistics offers add-ons for online volunteer applications and volunteer self-service (e.g., viewing schedules, signing up for shifts, and updating certain information). This can reduce staff workload for routine scheduling and data updates. Built-in messaging tools support operational communications such as reminders and schedule changes.

cons

Limited nonprofit suite breadth

Volgistics is primarily a volunteer management tool and typically does not replace a full nonprofit CRM for donations, grants, or membership management. Organizations that need integrated fundraising, marketing automation, or constituent engagement may require additional systems. This can increase integration and data synchronization work.

Integrations vary by use case

Integration options exist, but depth and availability can depend on the other systems in an organization’s stack and the specific workflow required. Some organizations may need manual imports/exports or custom integration work to connect volunteer data with broader constituent records. This can be a constraint for teams seeking an all-in-one platform.

UI and configuration learning curve

Volunteer programs with complex rules (multiple sites, roles, qualifications, and scheduling policies) can require careful setup and ongoing administration. Staff may need training to use advanced scheduling, reporting, and permission settings effectively. Smaller organizations may find the administrative overhead higher than lighter-weight tools.

Plan & Pricing

Pricing model: Pay-as-you-go (monthly service fee is the sum of component charges: volunteer-record capacity + archived-record capacity + additional System Operators + optional modules VicNet/VicTouch/VicDocs).

Free tier/trial: 30-day free trial (no payment information required). Trial limits: 50 non-archived volunteer records, 50 archived records, 2 System Operators, and messaging limits (max 5 messages/day). VicNet, VicTouch, and VicDocs are available during the trial (with usage limits).

Example costs (official list excerpts):

  • Volunteer record capacity (monthly): 50 → $9; 100 → $18; 200 → $24; 500 → $30; 1,000 → $40. (Full volunteer-record table available on vendor site.)
  • Archived volunteer records (monthly): 50 → $0; 100 → $1; 200 → $5; 500 → $8; 1,000 → $10. (Full archived table available on vendor site.)
  • System Operators: 1–2 System Operators are included at $0; each additional System Operator (3rd and up) is $10/month per additional operator.
  • Optional modules (monthly, examples at lower tiers):
    • VicNet: 50 → $3 (scales with volunteer-record capacity).
    • VicTouch: 50 → $3 (scales with volunteer-record capacity).
    • VicDocs: 50 → $2 (scales with volunteer-record capacity). (Full module pricing tables are provided on the vendor pricing page.)

Free tier/trial details: Trial is 30 days, no card required; trial account can be activated to convert to paid within the Store; sample (preloaded) demo accounts are also available.

Discount / payment options: Volgistics accepts automatic monthly payment or pre-payment for 1–18 months via the online Store. The official site describes prepayment options but does not list explicit percentage discounts for multi-month prepayment.

Notes: Price list on the vendor site shows the price-list effective date (07-15-2020) and notes prices are subject to change with 30 days notice. All prices are listed in USD on the official pages.

Seller details

Volgistics, Inc.
Unsure
Private
https://www.volgistics.com/

Tools by Volgistics, Inc.

Volgistics
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