Xenia
CMMS software
Inspection management software
Occupational health and safety (OHS) software
Asset management software
Environmental, quality and safety management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is Xenia
Xenia is a mobile-first operations platform used to run inspections, audits, and recurring checklists, with follow-up actions and issue tracking. It is used by multi-site operators and field teams to standardize SOPs, capture evidence (photos/notes), and route tasks for remediation. The product combines configurable forms, workflows, and reporting with offline-capable mobile data capture. It also supports asset-related tasks and safety/quality processes where inspections and corrective actions are central.
Mobile inspections with offline use
Xenia focuses on executing inspections and checklists on mobile devices, which fits field and multi-site operational workflows. Offline capability supports work in areas with unreliable connectivity and syncs results when a connection returns. Photo capture and structured inputs help document findings consistently. This aligns well with inspection-led programs where evidence and timeliness matter.
Configurable forms and workflows
The platform supports configurable inspection templates, scoring, and conditional logic to match different site standards and operating procedures. Workflow features route findings into tasks or corrective actions, helping teams close the loop after an inspection. Role-based assignments and due dates support accountability across locations. This configuration-first approach is useful when organizations need multiple inspection types without custom development.
Cross-functional operations coverage
Beyond inspections, Xenia supports task management and issue tracking that can be applied to safety, quality, and facilities operations. This can reduce the need for separate tools for audits, daily checks, and corrective actions. Multi-location reporting helps compare compliance and performance across sites. It is particularly relevant where inspection outcomes drive most operational work.
CMMS depth may be limited
Organizations that need advanced maintenance planning may find gaps compared with maintenance-centric systems. Areas that can be less developed in inspection-led tools include complex preventive maintenance scheduling, parts inventory, and detailed work order costing. Asset hierarchies and reliability features may not match specialized asset management platforms. Fit depends on whether maintenance is primary or secondary to inspections.
EHS/QMS compliance features vary
While it supports safety and quality workflows, it may not include the full breadth of dedicated EHS/QMS modules such as incident analytics, industrial hygiene, or document control with formal change management. Regulatory reporting and validation requirements can require configuration or external processes. Companies with strict compliance frameworks may need to confirm audit trails, permissions, and retention controls. The platform is strongest when requirements map to inspections and corrective actions.
Integrations and ecosystem constraints
Integration breadth can be a deciding factor for teams that need tight connectivity with ERP, HR, identity providers, or BI tools. If required connectors are not available out of the box, implementation may rely on APIs or custom work. This can increase deployment time and ongoing maintenance. Buyers should validate integration options for their existing stack early in evaluation.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Basic | Custom pricing per location | Core operations: Daily task management & scheduling; Digital checklists & audits; Basic reporting & analytics; Mobile app for frontline teams; Template library (100+ ready-to-use). |
| Pro | Custom pricing per location | Everything in Basic, plus: AI co-pilots for operational insights; Custom dashboards & advanced grids; Training & documentation hub; Communications suite; Dedicated account manager; 3rd-party integrations; Location hierarchy & custom user roles. |
| Enterprise | Custom / contact sales | Everything in Pro, plus: Full implementation & onboarding; Dedicated success/success manager; Public API support; HRIS integrations & SSO; Advanced security & compliance; Advanced analytics & reporting; Custom training & priority SLA support. |
Notes: Xenia's official pricing page lists plan names and features but does not publish per-seat or per-location prices publicly (plans are described as “custom pricing per location”). The vendor site and help/FAQ also state a 14-day free trial (no credit card required) and multiple product pages on the vendor site reference a permanently free tier for small teams ("Free Forever" for up to 5 users) and example Starter/Premium rates in some articles (commonly shown as ~$99/month Starter and ~$199/month Premium for the first 15 users), however the canonical pricing page directs prospective customers to request a demo / contact sales for exact pricing.
