XWiki
Knowledge base software
Knowledge management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€1.00 per user per month
Free TrialFree version
Small
Medium
Large
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What is XWiki
XWiki is an open-source wiki and knowledge management platform used to create, organize, and publish internal documentation and collaborative knowledge bases. It targets teams that need structured pages, permissions, and extensibility for documentation, project spaces, and intranet-style portals. XWiki differentiates through its open-source licensing, self-hosting option, and an application framework that supports custom extensions and data-driven pages beyond basic wiki content.
Granular permissions and spaces
XWiki provides page- and space-level access controls suitable for separating departmental knowledge bases and restricting sensitive documentation. It supports collaborative editing and versioning to track changes over time. These controls fit organizations that need governance features beyond lightweight note-taking tools.
Open-source and self-hostable
XWiki is available as open source and can be deployed on-premises or in private infrastructure, which supports organizations with data residency or compliance requirements. This reduces dependency on a single SaaS environment and enables deeper control over upgrades and configuration. It also allows internal teams to audit and modify the code when needed.
Extensible platform and APIs
XWiki includes an extension ecosystem and a platform approach for building custom applications on top of wiki content. It supports scripting and integrations via APIs, enabling automation and tailored workflows for knowledge capture and publishing. This is useful for teams that need more than static articles, such as structured content, forms, or custom navigation.
Higher admin and ops effort
Self-hosted deployments typically require ongoing administration for backups, monitoring, upgrades, and performance tuning. Compared with fully managed knowledge base services, this can increase total operational workload. Organizations without dedicated IT support may find setup and maintenance challenging.
UI and authoring learning curve
Wiki-style authoring, page structuring, and permission models can require training for non-technical contributors. Teams accustomed to simpler document editors may need time to adopt conventions for templates, macros, and page hierarchy. This can slow initial content migration and standardization.
Feature depth varies by add-ons
Some capabilities depend on extensions or configuration choices, which can introduce variability across deployments. Add-on selection and compatibility management can complicate upgrades and long-term maintenance. Organizations may need to validate required features (e.g., specific workflows or integrations) rather than assuming they are included by default.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Community | Free (self‑hosted) | Open-source edition — self-hosted "Yours to set up" (no official paid support included). |
| Starter (Bronze) | From €1.00 per user/month (monthly); annual billing gives 2 months free | Entry cloud tier (XWiki Cloud only); free demo available at try.xwiki.com; user limit shown as 25. |
| Basic (Silver) | Contact sales / Not publicly listed | Cloud & on‑premises supported; user limit shown as 1,000; pricing not displayed on public pricing page (contact required). |
| Business (Gold) | Contact sales / Not publicly listed | Cloud & on‑premises supported; user limit shown as 10,000; higher support SLAs. |
| Enterprise (Platinum) | Contact sales / Custom pricing | Cloud & on‑premises supported; unlimited users; enterprise features and custom deployments. |
Seller details
XWiki SAS
Paris, France
2004
Private
https://www.xwiki.com/
https://x.com/xwikiorg
https://www.linkedin.com/company/xwiki/
