Yarooms
Hybrid enablement software
Desk booking software
Meeting room booking systems
Space management software
Visitor management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$99 per month
Free Trial
Free version unavailable
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- Public sector and nonprofit organizations
- Professional services (engineering, legal, consulting, etc.)
- Education and training
What is Yarooms
Yarooms is a workplace experience platform used to coordinate hybrid work by enabling employees to book desks and meeting rooms and helping workplace teams manage office capacity and space usage. It targets organizations that need structured scheduling for shared workspaces across one or more locations. The product combines desk/room booking with workplace analytics and space planning features, and it supports integrations with common calendar and identity tools. It also includes visitor-related workflows to support front-desk and office arrival processes.
Unified desk and room booking
Yarooms supports both desk booking and meeting room booking in a single system, which reduces the need to run separate tools for different resource types. It typically connects to corporate calendars so room availability and meeting details stay aligned. This helps hybrid teams coordinate in-office days and reserve the right spaces without manual coordination.
Workplace analytics and reporting
The platform provides utilization and occupancy-oriented reporting that workplace and facilities teams can use to understand how spaces are used. These insights support decisions such as resizing areas, adjusting policies, or changing desk/room allocations. Compared with simpler booking-only tools, the analytics layer is a practical differentiator for ongoing space management.
Multi-location space management
Yarooms is designed for organizations managing multiple offices, floors, and neighborhoods, with configurable resources and rules. This supports hybrid programs where employees choose among locations and need consistent booking behavior. It also helps admins standardize policies (e.g., capacity limits or booking permissions) across sites.
Visitor management depth varies
While Yarooms includes visitor-related workflows, organizations with complex security, compliance, or badge-printing requirements may need deeper visitor management capabilities. Some enterprises require advanced integrations with access control, watchlists, or highly customized check-in flows. In those cases, additional tooling or custom integration work may be necessary.
Hardware ecosystem not primary
Teams that want extensive room-display hardware, sensor-driven occupancy, or turnkey kiosk deployments may find the hardware ecosystem less central than in products built around dedicated devices. If a deployment depends on large-scale hardware standardization, validation of supported devices and partner options is important. Hardware-led rollouts can increase implementation complexity and cost.
Advanced workflows require setup
Configuring policies, space hierarchies, and reporting to match real-world workplace rules can take administrative effort, especially for multi-site organizations. Integrations with identity providers and calendars also require coordination with IT and security teams. Smaller teams may find initial configuration heavier than lightweight booking tools.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Starter | $99 / month (monthly billing shown on site; yearly billed at 20% discount) | 1 Location, 2 Floors with interactive office map, Hybrid work scheduling, Desk & room booking, Room & lobby displays, Video conferencing integrations. Team size shown: ~10–20 users. |
| Business | $399 / month (monthly billing shown on site; yearly billed at 20% discount) | 2 Locations, Workplace analytics (90 days), Microsoft Teams app, Yarvis AI assistant, Single Sign-On (SSO), Calendar sync integrations. Team size shown: ~50–200 users. |
| Enterprise | $899 / month (monthly billing shown on site; yearly billed at 20% discount) | 5+ Locations (with add-ons), Unlimited workplace analytics, Service requests, API access, Azure/AWS/On-Prem deployment options, Custom integrations. Team size: shown from 300 users up to 1000+. Contact sales for custom scope. |
| Visitor Management (module) | $99 / location / month | Visitor pre-registration & self-registration, Email/Teams/Slack notifications, Branded check-in flows, Visitor analytics, Visitor photos & signatures; Digital Reception is an add-on. |
Notes: Pricing page has a Monthly / Yearly toggle with "Save 20%" when billed yearly. The site presents the listed monthly prices as the public entry-level amounts and shows team/user and resource limits per tier. All information taken from YAROOMS official pricing page and YAROOMS signup page for trial details.
Seller details
Yarooms International SRL
Cluj-Napoca, Romania
2015
Private
https://www.yarooms.com/
https://x.com/yarooms
https://www.linkedin.com/company/yarooms/
