Progress Podio
CRM software
Project collaboration software
Project management software
Task management software
Work management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$11.20 per user per month
Free Trial unavailable
Free version
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- Real estate and property management
- Information technology and software
- Education and training
What is Progress Podio
Progress Podio is a work management and collaboration platform used to build custom apps for tracking work such as projects, requests, and lightweight CRM processes. Teams use it to organize records, tasks, and discussions in shared workspaces, with configurable fields, views, and workflows. It emphasizes flexibility through app building and integrations rather than providing a fixed, industry-specific data model out of the box.
Highly configurable workspaces
Podio lets teams create custom apps with fields, relationships, and views to match internal processes. This supports use cases that do not fit a standard CRM or project template. The approach can reduce reliance on separate spreadsheets or ad hoc databases. It is particularly useful for teams that need different workflows across departments.
Collaboration in context
Work items can include comments, file attachments, and activity streams tied to the underlying record. This keeps discussions and artifacts connected to the work rather than scattered across email. Teams can follow items and receive notifications based on changes. The model supports cross-functional collaboration without requiring a separate chat tool for every workflow.
Integrations and automation options
Podio supports integrations and automation via built-in features and third-party connectors, enabling routing, notifications, and data syncing. This helps connect Podio apps to common business tools and reduce manual updates. It can serve as a lightweight hub for operational workflows. The flexibility is helpful when compared with more rigid, sales-only CRM systems.
Setup and governance overhead
The flexibility of custom apps can create inconsistent data models across teams without strong governance. Administrators often need to define standards for fields, permissions, and naming to avoid fragmentation. Complex workflows may require iterative configuration and testing. This can be a barrier for smaller teams that want immediate, prescriptive templates.
Not a full CRM suite
While Podio can be configured for contact and deal tracking, it does not provide the same depth of sales features as dedicated CRM platforms. Advanced pipeline analytics, forecasting, and sales engagement capabilities may require additional tools or custom build-out. Organizations expecting turnkey CRM best practices may find the setup effort higher. Sales teams may also miss specialized features found in sales-focused products.
Portfolio and reporting depth
For portfolio and program management, Podio may require customization to achieve standardized rollups, resource management, and advanced reporting. Cross-workspace analytics can be less straightforward than in tools designed primarily for PPM. Teams may need external BI tools or exports for complex dashboards. This can limit suitability for organizations with mature PMO reporting requirements.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free | $0 per user/month (permanent free tier; up to 5 employees included) | Task management, apps & workspaces, webforms; limited to 100 items per organization on Free; unlimited workspaces & apps; external client users free. |
| Plus | $11.20 per user/month (billed annually) — $14 per user/month (billed monthly) | Everything in Free plus: unlimited items, user management, unlimited client users, light user role, automated workflows, read-only access; API integrations 1,000 calls/day. |
| Premium | $19.20 per user/month (billed annually) — $24 per user/month (billed monthly) | Everything in Free plus visual reports, interactive sales dashboards, cloud phone system & power dialer, advanced workflow automation (e.g., 5M runs/mo), upgradable API integrations; partner integrations and add-ons available. |
Notes: All prices shown on the official pricing page are presented as “per user per month.” Annual (billed yearly) pricing is shown as a discounted monthly equivalent on the vendor page; monthly (month-to-month) prices are also shown.
Seller details
Progress Software Corporation
Burlington, Massachusetts, USA
1981
Public
https://www.progress.com/
https://x.com/ProgressSW
https://www.linkedin.com/company/progress-software/
