Simplicate
CRM software
Sales intelligence software
Billing software
Invoice management software
Professional services automation software
Project management software
Accounting & finance software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€245 per month
Free Trial
Free version unavailable
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What is Simplicate
Simplicate is a cloud-based professional services automation (PSA) platform that combines CRM, project delivery, time tracking, and invoicing in one system. It is designed for service organizations such as agencies, consultancies, and IT/service firms that need to manage the full lead-to-cash workflow. The product emphasizes integrated project administration and billing based on time and expenses, with configurable workflows and reporting. It also supports integrations with common business tools to connect finance and productivity processes.
End-to-end lead-to-cash workflow
Simplicate connects CRM pipeline activities to project execution, time registration, and invoicing in a single environment. This reduces handoffs between separate CRM, project management, and billing tools. For professional services teams, this can improve traceability from opportunity to delivered work and billed revenue. The unified data model supports consistent reporting across sales and delivery.
Services-focused project administration
The platform includes time tracking, expense capture, and project budgeting features aligned to billable services work. It supports generating invoices from approved time/expenses and linking financial outcomes back to projects and clients. This is particularly relevant for organizations that bill hourly, by retainer, or by project milestones. Compared with sales-first CRMs, the delivery and billing components are more central to the workflow.
Configurable processes and reporting
Simplicate provides configurable fields, workflows, and templates to adapt the system to different service lines and internal processes. Reporting spans CRM, utilization, project performance, and invoicing, enabling operational oversight without exporting every dataset. The configuration approach can help standardize processes across teams while keeping a single system of record. Integrations can extend reporting and automation into adjacent tools.
Not a sales-intelligence specialist
While it includes CRM and pipeline management, Simplicate is not primarily positioned as a dedicated sales intelligence platform. Organizations that rely heavily on advanced prospecting data, enrichment, and specialized sales engagement features may need additional tools. This can increase total cost and integration complexity. Sales teams with complex enterprise selling requirements may find the CRM depth less extensive than sales-first platforms.
Accounting depth may be limited
Simplicate supports invoicing and finance-related workflows, but it is not a full general-ledger accounting suite. Companies needing advanced accounting functions (e.g., multi-entity consolidation, complex tax handling, or deep procurement) may require integration with an accounting system. This introduces dependency on third-party finance software for certain controls and reporting. Finance teams may need to reconcile data across systems.
Implementation requires process clarity
Because the product spans CRM, projects, and billing, successful rollout depends on well-defined processes and data governance. Configuration choices (workflows, roles, invoice rules) can take time to design and test, especially for organizations with multiple service offerings. Migrating historical CRM and project data can be non-trivial. Smaller teams may find initial setup effort higher than adopting a single-purpose tool.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Explore (trial) | €0 for 14 days (trial only) | 14-day free trial; automatic stop after 14 days (no credit card). Source: official pricing page. |
| Organize | €23 per user / month; Base license €130 / month; Example total shown for 5 users: €245 / month | Core features: CRM, Sales, Projects, Time registration, Invoicing, HRM; 50+ integrations; add-ons available. (Official page shows base license + per-user calculation and example total for 5 users). |
| Rise | €26 per user / month; Base license €180 / month; Example total shown for 5 users: €310 / month | All Organize features plus HRM enhancements, permissions, hour approval, API access, extended billing & reports, yearly online 1-on-1 advisory. |
| Optimize | €27 per user / month; Base license €300 / month; Example total shown for 5 users: €435 / month | All Rise features plus project planning, capacity planning, BI, premium support, unlimited company profiles/bookkeeping links, 20% discount on add-ons, extra on-site advice. |
Additional (official) add-ons & one-time onboarding (selected examples):
- Capaciteitsplanning: +€3 / month per user.
- Extra bedrijfsprofiel: +€10 / month per company profile.
- Detachering: +€1 / month per user.
- Boekhoudkoppeling (bookkeeping integration): +€15 / month per administration.
- Jira integration: +€21.25 / month.
- Peppol: +€8.33 / month.
- Nmbrs: +€0.83 / month per user.
- Onboarding (one-time): Light €1,850; Basic €2,750; Pro €4,500; Ultimate (on-site) €7,500.
Notes: Prices and example totals are taken directly from Simplicate's official Netherlands pricing page; the page shows price calculations as a base license plus per-user fees (examples use 5 users). The site also offers monthly or yearly billing (yearly option shows ~15% savings).
Seller details
Simplicate B.V.
Groningen, Netherlands
2013
Private
https://www.simplicate.com/
https://x.com/simplicate
https://www.linkedin.com/company/simplicate/
