Merlin Project
Event planning software
Mind mapping software
Kanban project management software
Project collaboration software
Project management software
Project management tools software
Resource management software
Strategic planning and execution software
Event management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$6.99 per user per month
Free Trial
Free version unavailable
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What is Merlin Project
Merlin Project is a project management application for planning, scheduling, and tracking projects on Apple platforms. It supports work breakdown structures, Gantt-style scheduling, resource assignments, and cost tracking for teams that need structured project plans rather than event-specific registration and attendee workflows. The product includes multiple planning views (including kanban-style boards and mind map-style brainstorming) and collaboration options depending on deployment and licensing. It is commonly used by project managers and planners in creative, professional services, and small-to-midsize organizations that operate in the Apple ecosystem.
Strong scheduling and Gantt planning
Merlin Project centers on structured project planning with dependencies, milestones, baselines, and critical-path style scheduling. This fits teams that need detailed timelines and forecasting rather than primarily attendee management. Compared with event-focused platforms in the reference set, it is better aligned to internal project plan construction and ongoing schedule control. It also supports multiple views to move between high-level and detailed planning.
Resource and cost management features
The product supports assigning people and other resources to tasks, tracking utilization, and managing project costs and budgets. This is useful for organizations that need to understand capacity and financial impact alongside schedules. Many event management tools emphasize registration, agendas, and communications; Merlin Project instead focuses on operational planning and delivery. This makes it suitable for project-based work where staffing and cost rollups matter.
Multiple planning views available
Merlin Project provides different ways to structure work, including kanban-style task boards and mind map-style ideation alongside traditional task lists and timelines. This helps teams capture early-stage ideas and then convert them into executable plans without switching tools. It can support both individual planning and team coordination depending on how it is deployed. The breadth of views is helpful for mixed planning styles within a single project.
Not an end-to-end event platform
Merlin Project does not primarily target event operations such as ticketing/registration, attendee check-in, badge printing, exhibitor management, or sponsor fulfillment. Organizations running conferences or large events typically need those specialized workflows and integrations. As a result, it is better suited to planning the work behind an event than running the event lifecycle itself. Teams may need additional systems for attendee-facing processes.
Apple-centric platform constraints
Merlin Project is designed for Apple environments, which can limit adoption in organizations standardized on Windows-first tooling. Cross-platform collaboration may require additional coordination if stakeholders cannot access the same native application experience. This can be a constraint for distributed teams with mixed device policies. Buyers should validate platform support for all contributors before standardizing.
Collaboration depends on setup
While it supports collaboration, the depth of multi-user, real-time coauthoring and governance can depend on the chosen deployment model and licensing. Organizations that require extensive portfolio-level controls, advanced approvals, or broad stakeholder access may find gaps compared with platforms built primarily for large-scale multi-tenant collaboration. Integration needs (e.g., identity, SSO, and reporting pipelines) should be validated during evaluation. This is especially relevant for enterprises managing many concurrent programs.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Merlin Project (Mac) | US$22.99 per user/month (monthly) or US$229.99 per user/year (annual) | Professional project management for individual users and teams on macOS; licenses per user; 30-day free trial available; volume discounts apply from 10+ licenses (5%–30% depending on count); website (Paddle) subscriptions eligible for volume discounts; App Store subscriptions not eligible. |
| Merlin Project (iPad / iPhone / Apple Vision Pro) | US$9.99 per user/month (monthly) or US$99.99 per user/year (annual) | Mobile version for iPad, Apple Vision Pro or iPhone; 30-day free trial available; licenses per user; App Store availability noted. |
| Merlin Project Express (Mac) | US$6.99 per user/month (monthly) or US$69.99 per user/year (annual) | Lightweight edition for private users on Mac; included in Setapp (per their site) and available via App Store; 30-day free trial available; licenses per user. |
Notes: Prices shown on the official ProjectWizards price list (currency selector includes USD, GBP, EUR, CHF). Sales tax (VAT/GST) is included in the listed prices. The site states: "Download the software and test the full feature set 30 days for free." Volume discounts: from 10 licenses -> 5%; 20 -> 10%; 30 -> 15%; 50 -> 20%; 80 -> 25%; 100 -> 30% (applies to Mac downloads/subscriptions via ProjectWizards website/Paddle; not available for App Store purchases).
Seller details
ProjectWizards GmbH
Melle, Germany
2004
Private
https://www.projectwizards.net/
https://x.com/projectwizards
https://www.linkedin.com/company/projectwizards/
