FileOpen RightsManager
Digital rights management (DRM) software
Encryption software
Confidentiality software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is FileOpen RightsManager
FileOpen RightsManager is a digital rights management (DRM) system used to control access to and usage of protected documents, commonly PDF and Microsoft Office files. It is typically used by organizations that need to share sensitive files externally while enforcing policies such as authentication, expiration, revocation, and restrictions on printing or copying. The product works with FileOpen-enabled viewers and plug-ins to apply and enforce document-level permissions. It is often deployed for regulated or confidentiality-driven workflows where persistent controls are required after distribution.
Persistent document-level controls
The product applies usage policies directly to documents so controls remain in effect after files leave the organization. Common controls include open/view permissions, printing and copy restrictions, and time-based expiration. Administrators can revoke access to previously distributed files, which supports incident response and policy changes. This focus on document-centric protection fits confidentiality use cases where files are shared via email or portals.
PDF and Office protection
RightsManager is designed around protecting common business document formats, especially PDF and Microsoft Office documents. This aligns with workflows where sensitive reports, contracts, and technical documents are the primary assets rather than media streams. Compared with DRM approaches optimized for video delivery, it targets document distribution and offline handling scenarios. The format focus can reduce the need for custom packaging for typical enterprise documents.
Centralized policy administration
The system provides centralized administration for defining policies and managing users/groups that can access protected content. Central management supports consistent enforcement across departments and external recipients. It also enables lifecycle actions such as changing permissions and revoking access without redistributing new files. This administrative model is useful for organizations that need auditable control over confidential document sharing.
Requires compatible client software
Access enforcement depends on FileOpen-enabled viewers or plug-ins, which can introduce friction for external recipients. Some environments restrict installing plug-ins or using non-standard viewers, limiting adoption in certain partner ecosystems. This requirement can increase support overhead for help desks and customer-facing distribution. It may also complicate mobile and cross-platform access depending on recipient device policies.
Document-centric, not DAM
RightsManager focuses on controlling access and usage of files rather than providing a full digital asset management (DAM) system. Organizations needing metadata management, creative workflows, asset versioning, and rich portal experiences may require additional systems. This can lead to a multi-tool architecture where DRM is only one component of content operations. Integration effort may be needed to align DRM controls with existing repositories and sharing tools.
Policy design and governance effort
Effective DRM deployments require careful policy design (roles, exceptions, expiration rules) and ongoing governance. Overly restrictive policies can disrupt legitimate collaboration, while permissive policies reduce protection value. Administrators often need to plan for user onboarding, external recipient access, and revocation processes. These operational requirements can increase time-to-value compared with simpler encryption-only approaches.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Basic | Custom pricing (contact sales / Request a Quote) | Cloud Encryption; In-Browser Viewer; Email/PIN Authentication; Dynamic Watermarks; Print/Text Copy On/Off; Expiration/Revocation. |
| Pro | Custom pricing (contact sales / Request a Quote) | Includes Basic features plus: Customize Policy Sets; Additional Authentication Options; Enable User Download; Restrict/Meter Printing; Add Custom Watermarks; Support Secure Annotations. |
| Enterprise | Custom pricing (contact sales / Request a Quote) | Includes Pro features plus: On-Premise Operation; On-Demand Encryption; SSO Authentication; MS Office native support; Multiple Admins; Unlimited End-Users. |
Seller details
FileOpen Systems Inc.
Unsure
Private
https://www.fileopen.com/
https://www.linkedin.com/company/fileopen-systems/
