ShareFile Virtual Data Room
Virtual data room software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$375.00 per month
Free Trial
Free version unavailable
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Large
- Education and training
- Construction
- Agriculture, fishing, and forestry
What is ShareFile Virtual Data Room
ShareFile Virtual Data Room is a secure document sharing and deal workspace used to manage confidential files during transactions and other controlled collaboration scenarios. It supports use cases such as due diligence, M&A, fundraising, audits, and legal or financial document exchange where granular access control and activity tracking are required. The product is part of the ShareFile platform and emphasizes permissioning, audit trails, and secure external sharing for organizations that need to work with third parties.
Granular permissions and controls
ShareFile Virtual Data Room provides role-based access controls and folder/file-level permissions to restrict who can view, download, or manage content. Administrators can apply policies for external parties and adjust access as diligence progresses. These controls align with common VDR requirements for managing multiple stakeholder groups and sensitive documents.
Audit trails and reporting
The product includes activity tracking to record user actions such as logins, document views, and downloads. This supports oversight during diligence and helps teams answer questions about who accessed what and when. Reporting capabilities are a core requirement in this category for compliance and transaction governance.
Secure external file sharing
ShareFile is designed for sharing files with clients, investors, and advisors outside the organization while maintaining administrative control. Features typically used in VDR workflows—such as controlled access links and centralized document repositories—reduce reliance on email attachments and ad hoc file transfer methods. This makes it suitable for professional services teams that frequently exchange confidential documents with third parties.
VDR depth varies by edition
ShareFile is a broader secure file sharing platform with a VDR offering, and some advanced deal-management capabilities may depend on the specific plan or add-ons. Organizations with highly specialized diligence workflows may need to validate support for features such as complex Q&A processes, advanced indexing conventions, or bespoke reporting. Fit and feature depth can therefore vary compared with products built exclusively for large-scale transactions.
Administration can be complex
Managing permissions, groups, and external collaborators across many folders can require careful setup and ongoing governance. Teams running multiple concurrent deals may need consistent templates and processes to avoid misconfiguration. This can increase administrative overhead for smaller teams without dedicated deal operations support.
Integration expectations require validation
Buyers often expect tight integration with identity providers, e-signature, and productivity suites, but the exact integration set and configuration options should be confirmed for the VDR use case. Some integrations may be available at the platform level but not fully aligned with transaction-specific workflows. Implementation effort can vary depending on security requirements such as SSO, MFA policies, and data residency needs.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Virtual Data Room | $75.00 per user/month (monthly billing) — $67.50 per user/month (annual billing) | Minimum of 5 users (VDR storage includes 1 GB per license, minimum 5 licenses). Includes granular user permissions, real-time activity tracking and analytics, watermarking, NDA enforcement, folder Q&A, email alerts, full-text search, HIPAA support. Starting at $75 per user/month; flat-rate, per-person pricing. |
Seller details
ShareFile, Inc. (a Cloud Software Group company)
Raleigh, North Carolina, USA
2005
Subsidiary
https://www.sharefile.com/
https://x.com/sharefile
https://www.linkedin.com/company/sharefile/
