Sage Expense Management
Expense management software
Travel & expense software
Accounting & finance software
Expense billing software
General contractors software
Job management software
Receipt design software
Receipt generating software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$59.95 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Professional services (engineering, legal, consulting, etc.)
- Real estate and property management
- Public sector and nonprofit organizations
What is Sage Expense Management
Sage Expense Management is an expense capture and reimbursement solution designed to help organizations record, approve, and post employee expenses into finance systems. It supports workflows for submitting expenses (including receipt capture), routing approvals, and producing reporting for spend visibility and policy compliance. The product is typically used by finance teams and employees in small to mid-sized organizations that already use Sage accounting products or need integration to a general ledger. It differentiates through its alignment with Sage’s accounting ecosystem and configurable approval/policy controls rather than focusing on corporate card issuance.
Tight Sage accounting alignment
The product is built to connect with Sage’s accounting and finance environment, which can reduce duplicate entry between expense reporting and the general ledger. This is useful for organizations standardizing on Sage for core finance processes. It also supports finance-oriented controls such as coding, approvals, and audit trails that map to accounting requirements.
Configurable approvals and policies
Sage Expense Management supports multi-step approval workflows and policy enforcement to help control spend before reimbursement. Finance teams can configure rules and routing to match departmental structures and authorization limits. This can reduce manual follow-up compared with email-based approvals and improve consistency across expense submissions.
Receipt capture and documentation
The solution supports attaching receipts and maintaining supporting documentation with each expense line. This helps with audit readiness and reduces the need to store paper receipts. It is practical for organizations that need consistent documentation standards across employees and projects.
Less card-first spend control
Compared with spend platforms centered on corporate cards and real-time controls, Sage Expense Management is more oriented to expense reporting and reimbursement workflows. Organizations seeking integrated card issuance, dynamic spend limits, and automated card reconciliation may need additional tools. This can increase system complexity if the goal is end-to-end spend management.
Travel booking may be limited
While it supports travel and expense processes, it is not primarily a travel booking platform. Companies that require integrated travel inventory, negotiated rates, and itinerary management may need a separate travel tool. This can lead to split workflows between booking and expense submission.
Fit varies outside Sage ecosystem
Organizations not using Sage accounting may find integration and data mapping less straightforward than with products designed to be accounting-system-agnostic. Implementation effort can increase when connecting to non-Sage ERPs or custom finance stacks. This may affect time-to-value for companies with heterogeneous systems.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Growth | $11.99 per active user/month (billed annually) | Unlimited expense tracking and real-time card feeds; unlimited receipt scanning with automated data extraction; receipt collection via text messages; mileage & per diem tracking; integrations with QuickBooks Online, Xero, QuickBooks Desktop (additional cost), Sage 50 (Beta); AI Copilot; Basic email & knowledge base support; Minimum billing: 5 users; active user = user who creates at least one expense or has a corporate card with a transaction. |
| Business | $14.99 per active user/month (billed annually) | All Growth features plus multi-org, multi-stage and policy-driven approvals; ACH reimbursements (US only); project expense tracking; custom data exports; multi-currency & multi-region support; integrations (NetSuite, Sage Intacct, Sage 300 CRE, QuickBooks Desktop with potential implementation fees); Premium support and optional SSO; Minimum billing: 10 users. |
| Enterprise | Custom pricing (contact sales) | For enterprises with 250+ employees. Includes all Business features plus IP whitelisting, SSO (AD/Okta/Google), branded account and emails, dedicated Enterprise Account Manager, half-yearly business reviews, Customer Advisory Group; contact Sales for pricing. |
Seller details
Sage Group plc
Newcastle upon Tyne, United Kingdom
1981
Public
https://www.sage.com/
https://x.com/SageGroupPLC
https://www.linkedin.com/company/sage/
