Kanbanchi for Google Workspace
Kanban project management software
Task management software
Project, portfolio & program management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$3.97 per user per month
Free TrialFree version
Small
Medium
Large
- Education and training
- Public sector and nonprofit organizations
- Arts, entertainment, and recreation
What is Kanbanchi for Google Workspace
Kanbanchi for Google Workspace is a Kanban-based project and task management tool designed to work closely with Google Workspace. It provides visual boards, task cards, and team collaboration features for planning and tracking work, particularly for teams that already use Google Drive, Gmail, and Google Calendar. The product differentiates through its Google-centric workflow, including Drive-based file handling and Workspace-oriented sharing and access patterns.
Tight Google Workspace alignment
Kanbanchi is built to fit Google Workspace usage patterns, which can reduce friction for teams that already manage documents and collaboration in Google Drive. Attachments and sharing workflows align with Drive permissions and file organization. This makes it practical for lightweight project tracking where work artifacts live primarily in Google apps.
Visual Kanban-first workflow
The core experience centers on Kanban boards and task cards, which supports clear status tracking and work-in-progress visibility. Teams can organize work by columns, assignees, and due dates without needing a complex setup. This suits operational teams and small project groups that prefer a board-first interface over heavier project constructs.
Accessible team collaboration features
The product supports common collaboration needs such as assigning tasks, commenting, and notifications to coordinate work. It is suitable for cross-functional teams that need a shared view of tasks and responsibilities. For organizations standardizing on Google accounts, user access management can be simpler than deploying a separate identity system.
Limited portfolio-level governance
Compared with broader project, portfolio, and program management suites, Kanbanchi is typically less oriented toward enterprise portfolio controls such as advanced resource management, complex program hierarchies, and standardized governance workflows. Organizations needing multi-project rollups, formal stage gates, and extensive reporting may find gaps. It is generally better suited to team-level execution than enterprise PPM oversight.
Reporting and analytics depth
Kanban tools often provide basic progress visibility, but may not match the depth of configurable dashboards, cross-project analytics, and custom reporting found in more comprehensive work management platforms. Teams that require extensive KPI tracking, audit-ready reporting, or highly customized views may need additional tooling. This can matter for PMOs or regulated environments.
Ecosystem breadth beyond Google
The strongest integrations and workflow assumptions center on Google Workspace, which can be a constraint for organizations standardized on other productivity suites or requiring many third-party integrations. If teams need broad native connectors (e.g., for CRM, development, or service management systems) and extensive automation, they may face limitations. This can increase reliance on manual updates or external integration workarounds.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essential | $5.99 per user/month (monthly) — $3.97 per user/month (annual, billed yearly) | Online kanban board for individual task management and basic collaboration; unlimited kanban boards & cards; unlimited collaborators; board templates; email & in-app notifications; Drive & Shared Drives attachments; Google Calendar integration; color labels (3 per card); tags (3 per board); 1 checklist per card; 3 card colors per board; Search & Filter (saved filters not included). |
| Premium | from $9.49 per user/month (monthly, custom price from 2 seats) — from $6.47 per user/month (annual, custom price from 2 seats) | Everything in Essential plus multiple board views, card templates, subcards, saved filters, roles, activity feed, export to Google Sheets, retrieving data from Google Forms, subscription management, backups. |
| Professional | from $32.49 per user/month (monthly, custom price from 2 seats) — from $24.47 per user/month (annual, custom price from 2 seats) | Everything in Premium plus Gantt chart, task dependencies, swimlanes, notifications before due date, Archive, data reports, team workload monitoring, Time Tracker and export to Google Sheets, company logo, priority support. |
| Enterprise | from $12.95 per user/month (monthly, custom price from 100 seats) — from $9.95 per user/month (annual, custom price from 100 seats) | Company-wide solution; everything in Professional plus multi-level admin, sharing with Google groups, Shared Drives integration, Google Vault integration, designated Account Manager, onboarding assistance, Customer Success webinars, custom features & integrations (additional cost), usage stats; contact sales for full terms. |
