Google Vault
Enterprise information archiving software
- Features
- Ease of use
- Ease of management
- Quality of support
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$22 per user per month
Free TrialFree version
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Medium
Large
- Education and training
- Information technology and software
- Professional services (engineering, legal, consulting, etc.)
What is Google Vault
Google Vault is an information governance and eDiscovery tool for Google Workspace that supports retention, legal holds, search, and export of organizational data. It is used by IT, security, and legal/compliance teams to preserve and retrieve content for regulatory, litigation, and internal investigation workflows. Vault focuses on native coverage for Google Workspace services (such as Gmail, Google Drive, and Google Chat) and integrates with Workspace admin controls for policy management.
Native Google Workspace integration
Vault is built into Google Workspace administration and applies retention rules and holds directly to Workspace user content. This reduces the need for separate connectors or journaling setups for Gmail and other Workspace services. It also aligns access control with Workspace identity and admin roles, which simplifies operational governance for Workspace-centric organizations.
Retention and legal hold controls
Vault supports retention rules and legal holds to preserve data relevant to compliance and litigation. Administrators can scope policies by organizational unit and other criteria supported by Workspace. These controls help standardize preservation workflows without requiring a separate archiving platform for core Workspace data.
eDiscovery search and export
Vault provides search across supported Workspace data sources and enables exporting results for review and downstream legal processes. It supports case-based workflows to organize matters and manage holds and searches. For organizations primarily using Google Workspace, this can cover common eDiscovery needs without deploying an additional archive for those data types.
Limited non-Google data coverage
Vault primarily targets Google Workspace content and does not function as a broad, vendor-agnostic enterprise archive across many third-party systems. Organizations with significant data in non-Google email platforms, collaboration tools, or line-of-business applications may need additional archiving or collection tooling. This can increase complexity for enterprises seeking a single archive spanning multiple repositories.
Not a full records management suite
Vault focuses on retention, holds, search, and export rather than end-to-end records management capabilities such as advanced classification, file plans, and lifecycle disposition workflows across heterogeneous content. Some governance programs require more granular records policies and defensible disposition controls than Vault is designed to provide. As a result, Vault may need to be paired with broader information governance solutions in more complex environments.
Export and review workflow constraints
Vault exports are designed for downstream processing, but legal review and analytics typically occur in separate tools. Large matters can require careful planning around search scope, export formats, and chain-of-custody processes. Teams that need integrated supervision, advanced review, or extensive compliance capture features may find Vault’s workflow coverage narrower than specialized archiving platforms.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Business Plus (Google Workspace) | $22 per user/month (1 year commitment) — or $26.40 per user/month when billed monthly | Vault is included: retain, archive, search, eDiscovery, holds; 5 TB pooled storage per user. (Official Google Workspace pricing page). |
| Enterprise editions (Google Workspace Enterprise Standard / Plus / other Enterprise SKUs) | Contact sales / custom pricing | Vault is included with Enterprise editions; contact Google sales for Enterprise pricing and options. |
| Vault add-on licenses (for editions that don't include Vault) | Contact Google Sales (no list price shown) | Add-on licenses are available for certain Workspace editions that don't include Vault; official docs instruct contacting Google Sales for pricing and compatibility. |
| Education (Google Workspace for Education Fundamentals / Education Standard / Education Plus) | Education Fundamentals: Free for qualifying institutions; other Education SKUs: contact sales/see terms | Official Google Workspace for Education editions include Vault (Education Fundamentals is a free edition for qualifying educational institutions that includes Vault). |
Seller details
Google LLC
Mountain View, CA, USA
1998
Subsidiary
https://cloud.google.com/deep-learning-vm
https://x.com/googlecloud
https://www.linkedin.com/company/google/
