Optix
Desk booking software
Meeting room booking systems
Space management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$197 USD per month
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What is Optix
Optix is a workplace experience platform used to manage office space, including desk and meeting room reservations, visitor workflows, and space utilization insights. It targets hybrid workplaces that need a centralized way to coordinate employee schedules, shared resources, and on-site services. The product combines booking with workplace operations features such as digital signage, announcements, and integrations with common calendar and identity systems.
Unified workplace operations suite
Optix combines desk booking, room booking, and broader workplace operations features in one platform. This reduces the need to deploy separate tools for reservations, communications, and on-site workflows. It fits organizations that want a single system of record for workplace experience rather than a standalone booking tool.
Integrations for hybrid scheduling
Optix supports integrations commonly required for hybrid work, such as calendar connectivity for meeting coordination and identity provisioning for user management. These integrations help reduce double-booking and improve adoption by keeping reservations aligned with existing employee workflows. This is important in environments where multiple booking and collaboration tools already exist.
Utilization and space insights
Optix includes reporting intended to help teams understand how desks and rooms are used over time. This supports space planning decisions such as reallocating neighborhoods, adjusting capacity, or changing room types. For facilities and workplace teams, having booking data and utilization views in the same system can simplify ongoing optimization.
Pricing transparency varies
Publicly available pricing and packaging details may be limited or change by plan and deployment size. This can make early-stage comparisons against other workplace platforms harder without a sales process. Buyers may need to validate which modules (e.g., signage, visitor management, analytics) are included versus add-ons.
Hardware and signage dependencies
If an organization wants room displays, kiosks, or digital signage, implementation can depend on supported devices and on-site deployment choices. This can introduce additional procurement, configuration, and support considerations beyond software setup. Teams should confirm device compatibility and management approach before rollout.
Depth varies by module
Because Optix spans multiple workplace functions, some organizations may find that certain modules are less deep than specialized point solutions. This is most relevant for complex environments with advanced requirements (e.g., highly granular space rules, complex resource scheduling, or bespoke workflows). A pilot is often needed to confirm fit for the most demanding use cases.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Essentials | $229 USD/mo (monthly) or $197 USD/mo billed yearly | Includes 50 Active Users; Automations: 100 actions; all core features, room & desk bookings, billing & payments, reporting & analytics, all integrations. Available add-ons: White-labeled mobile app ($85/mo), Visitor Management ($42/mo), Automations+ (starts at $51+/plan), Additional Locations (from $111/mo), Additional Active Users ($1.70/mo). 14-day free trial available (no credit card). |
| Pro | $349 USD/mo (monthly) or $299 USD/mo billed yearly | Includes all Essentials features plus 100 Active Users; Automations: 200 actions; Push notifications; API access & webhooks. Available add-ons: White-labeled mobile app ($85/mo), Visitor Management, Automations+, Multi-location management (additional location $85/mo), Additional Active Users ($1.70/mo). |
| Grow | $579 USD/mo (monthly) or $498 USD/mo billed yearly | Includes all Pro features plus 250 Active Users; Automations: 500 actions; Priority support; Visitor management included. Available add-ons: White-labeled mobile app ($85/mo), Automations+, Additional Locations (additional location $68/mo), Additional Active Users ($1.29/mo). |
| Scale | Custom | Enterprise tier with custom pricing. Includes unlimited Active Users; Automations: 1000+ actions; white-labeled mobile app; full Brand Removal option. Contact sales for pricing and included limits. |
Additional pricing notes (as listed on Optix official site):
- Visitor Management: listed at $42/mo per location (pricing page shows per-location pricing).
- White-labeled mobile app: listed at $85/mo.
- Automations+ / premium Automations add-on: listed with tiered starting prices (e.g., $51+ on pricing page) and "Automations+ starts at" language on Automations page.
- Document signing: $0.86 per signature (listed on pricing page).
- Additional users and additional location incremental costs are shown on the pricing page (see plans comparison).
Seller details
Optix (Optix Inc.)
Private
https://www.optixapp.com/
https://x.com/optixapp
https://www.linkedin.com/company/optixapp/
