Flowscape
Desk booking software
Meeting room booking systems
Space management software
Visitor management software
Parking management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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What is Flowscape
Flowscape is a workplace space management platform that helps organizations manage hybrid office usage through desk booking, meeting room booking, and real-time space utilization features. It is used by workplace teams and employees to find and reserve workspaces, navigate offices with maps, and support day-to-day office operations. The product also includes modules for visitor and parking management, and it supports integrations with common calendar and workplace tools.
Broad workplace feature coverage
Flowscape combines desk booking, meeting room booking, office maps, and utilization analytics in one platform. It also offers visitor and parking management modules, which reduces the need for separate point solutions. This breadth aligns well with organizations standardizing on a single workplace experience across multiple locations.
Interactive maps and wayfinding
The product emphasizes map-based discovery of desks, rooms, and other resources, helping users understand availability in context. This supports common hybrid-office workflows such as finding teammates, locating assigned areas, and navigating large floors. Map-centric UX can be particularly useful for multi-floor sites and hot-desking environments.
Utilization and occupancy insights
Flowscape provides reporting intended to help workplace teams understand how desks and rooms are used over time. These insights can support decisions about capacity planning, reconfigurations, and policy changes for hybrid work. The analytics focus fits space management programs that need ongoing measurement rather than only reservations.
Hardware dependency for real-time data
Some real-time occupancy and sensor-driven capabilities typically require deploying dedicated hardware (for example, desk/room sensors or displays). This can add cost, procurement effort, and ongoing maintenance compared with software-only approaches. Organizations should validate which features work without hardware and what accuracy to expect.
Implementation and change management
Rolling out desk, room, visitor, and parking workflows together can require significant configuration, policy definition, and user training. Map creation and keeping floor plans current can become an operational task, especially in frequently changing offices. Teams may need internal ownership to sustain data quality and adoption.
Integration depth varies by system
While the platform supports integrations (notably calendars), the depth of integration can vary by the systems in an organization’s stack. Advanced requirements such as complex access control, identity governance, or custom workflow automation may require additional services or middleware. Buyers should confirm integration specifics (supported platforms, sync direction, and admin controls) during evaluation.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Desk Management | Contact sales (price not listed on official pricing page) | Mobile app, Web app, Kiosk screen app, Advanced analytics, Map & wayfinding. Suitable for office size 100+. Sensors/USB desk sensor available. |
| Room Booking — Basic | Contact sales (price not listed on official pricing page) | Outlook add-in; Basic analytics. Suitable for office size 50+. |
| Room Booking — Pro | Contact sales (price not listed on official pricing page) | Outlook add-in; Basic analytics; Mobile app; Web app; Kiosk screen app; Map & wayfinding. Optional hardware: Kiosk Screen (€500), Busy Light (€50). |
| Room Booking — Enterprise | Contact sales (price not listed on official pricing page) | Outlook add-in; Advanced analytics; Mobile & Web apps; Kiosk screen app; Map & wayfinding; Room sensors; Drop-in rooms. Optionals: Kiosk Screen (€500), Busy Light (€50), Indoor Positioning (€200). |
| Room Panel Solution | Contact sales (price not listed on official pricing page) | Support for Qbic, Yealink, Philips room displays; suitable for offices 5+ employees. |
| Workplace Analytics | Contact sales (price not listed on official pricing page) | Includes room or desk sensor and Advanced analytics; suitable for office size 50+. |
Additional official hardware/option prices (listed on the vendor pricing page):
- Busy Light — €50 (device)
- Kiosk Screen — €500 (device)
- Indoor Positioning — €200
- Room Presence Sensor — price not listed on pricing page
- Desk Presence Sensor / USB Desk Sensor — price not listed on pricing page
Notes: All subscription/package prices (Desk Management, Room Booking tiers, Workplace Analytics, Room Panel) are presented on the official pricing page as feature tiers but do not list per-seat or per-month subscription fees; multiple items are marked "Contact us for price" on the official page.
Seller details
Flowscape Technology AB
Stockholm, Sweden
2011
Public
https://flowscape.io/
https://x.com/flowscape
https://www.linkedin.com/company/flowscape/
