PasswordState
Password managers
Identity management software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$334.50 one-time
Free TrialFree version
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Medium
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- Information technology and software
- Public sector and nonprofit organizations
- Education and training
What is PasswordState
PasswordState is an enterprise password management platform used to store, share, and audit privileged and business credentials in a centralized repository. It is typically deployed by IT and security teams that need role-based access controls, approval workflows, and reporting for password usage. The product is commonly implemented as a self-hosted solution, with administrative controls oriented toward internal governance and compliance requirements.
Enterprise-grade access controls
PasswordState supports role-based access control and granular permissions for password lists, entries, and administrative functions. It includes workflow features such as access requests and approvals to govern how users obtain sensitive credentials. These controls align with common enterprise requirements for privileged credential handling and internal audit readiness.
Self-hosted deployment option
PasswordState is designed for organizations that prefer to run password management infrastructure in their own environment. This can help teams meet internal policies around data residency, network segmentation, and integration with existing security tooling. Self-hosting also allows administrators to control patching windows and operational procedures.
Auditing and reporting focus
The platform provides audit trails and reporting intended to show who accessed which credentials and when. This supports investigations, compliance evidence collection, and routine access reviews. Compared with lighter-weight password managers, the product emphasizes administrative visibility and governance features.
Not a full IAM suite
Although it supports identity-related controls (such as roles and access workflows), PasswordState primarily manages credentials rather than providing broad identity lifecycle management. Organizations looking for provisioning/deprovisioning across applications, SSO, or directory-centric identity governance may need additional systems. This can increase overall architecture complexity for identity programs.
Operational overhead for self-hosting
Running PasswordState on-premises or in a private environment requires internal resources for server maintenance, backups, monitoring, and patch management. Availability and disaster recovery become the customer’s responsibility rather than being handled by a SaaS provider. Smaller teams may find this operational burden significant compared with fully managed alternatives.
Security posture depends on admin practices
As with most enterprise password vaults, security outcomes depend heavily on configuration, access policy design, and ongoing administration. Weak role design, overly broad permissions, or insufficient review processes can reduce the effectiveness of the vault. Organizations may need to invest in process controls and periodic audits to maintain strong governance.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Free ("Free for 5 Users") | Free (up to 5 named users) | Full Enterprise functionality for up to 5 users; technical support not included; can upgrade to paid licenses. |
| 1–9 users (Client Access Licenses) | $66.90 per user (no maintenance) · $80.30 per user (with Annual Support & Upgrade Protection) | Named-user perpetual Client Access Licenses for a single production installation. Minimum purchase of five (5) Client Access Licenses required per order. Prices shown in USD. |
| 10–19 users | $62.00 per user (no maintenance) · $74.40 per user (with maintenance) | Volume discount applied for bulk purchases in this band. |
| 20–49 users | $57.20 per user (no maintenance) · $68.60 per user (with maintenance) | Volume discount applied for bulk purchases in this band. |
| 50–74 users | $48.60 per user (no maintenance) · $58.30 per user (with maintenance) | Volume discount applied for bulk purchases in this band. |
| 75–99 users | $43.80 per user (no maintenance) · $52.60 per user (with maintenance) | Volume discount applied for bulk purchases in this band. |
| 100–199 users | $37.60 per user (no maintenance) · $45.10 per user (with maintenance) | Volume discount applied for bulk purchases in this band. |
| Enterprise License | $7,622.00 (one-time) · $9,146.00 (with maintenance) | Perpetual license for unlimited named users on a single production installation. |
| Global License | $20,190.00 (one-time) · $24,228.00 (with maintenance) | Perpetual license for unlimited named users across multiple production installations (within same corporate structure). |
Additional notes:
- "With maintenance" refers to Passwordstate Annual Support & Upgrade Protection (adds technical support and access to product updates/releases). Renewal cost for Annual Support & Upgrade Protection is stated as 20% of the total current license value.
- Modules (High Availability Module, Password Reset Portal, Remote Site Locations) have separate pricing or subscription models (one-time or annual) and may require active maintenance for updates and functionality.
Seller details
Click Studios
Melbourne, Victoria, Australia
2006
Private
https://www.clickstudios.com.au/
https://x.com/ClickStudios
https://www.linkedin.com/company/click-studios
