ChurchTrac
Church management software
Donor management software
Nonprofit accounting software
Church software
Nonprofit software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$9 per month
Free TrialFree version
Small
Medium
Large
- Public sector and nonprofit organizations
- Education and training
- Arts, entertainment, and recreation
What is ChurchTrac
ChurchTrac is a cloud-based church management system used to manage member records, attendance, groups, and communications, with integrated online giving and basic accounting tools. It targets churches that want an all-in-one system for people management and contributions tracking without deploying separate donor and finance applications. The platform combines a member database with contribution statements, event and volunteer scheduling, and reporting in a single web interface. It also offers optional modules and integrations for payments and messaging depending on plan and configuration.
Broad all-in-one feature set
ChurchTrac combines core church management functions (people, attendance, groups) with contribution tracking and reporting in one system. This reduces the need to maintain separate tools for member management and donor statements. For many churches, the bundled approach simplifies administration compared with assembling multiple point solutions. The product also supports common church workflows such as events and volunteer scheduling.
Integrated giving and statements
The system includes donation tracking and tools to generate donor contribution statements. It supports online giving workflows that connect gifts to donor records for reporting and year-end receipts. This helps churches maintain a single source of truth for contributions and member profiles. It can be a practical fit for organizations that need donor management features tightly coupled to the church directory.
Built-in accounting option
ChurchTrac offers accounting capabilities designed for church bookkeeping needs, allowing some organizations to keep finance and member data in one platform. This can reduce reconciliation effort between giving records and financial reporting. It is useful for churches that want basic accounting without adopting a separate nonprofit accounting package. The accounting component is typically positioned for small to mid-sized church finance teams.
Accounting depth may be limited
Organizations with complex fund accounting, multi-entity reporting, or advanced budgeting may find the accounting features insufficient. Churches that require deeper controls (e.g., sophisticated approvals, audit workflows, or complex allocations) may need a dedicated nonprofit accounting system. This can introduce additional integration and reconciliation work. Fit depends heavily on the church’s finance complexity and reporting requirements.
Integrations vary by use case
Churches often rely on adjacent tools for messaging, streaming, websites, and advanced volunteer planning, and integration coverage can be uneven across vendors in this space. If a church has an established stack, it may need to validate whether ChurchTrac supports required connectors, data sync, and single sign-on expectations. Gaps can lead to manual imports/exports or duplicate data entry. Integration needs should be confirmed for giving, communications, and calendar workflows.
May not suit large churches
Larger or multi-campus churches may require more granular permissions, complex organizational structures, and high-volume communications and scheduling. Some churches also need advanced automation and segmentation for member engagement beyond basic CRM-style features. If those needs are central, the platform may require workarounds or supplemental tools. Scalability should be evaluated against record counts, campuses, and volunteer scheduling complexity.
Plan & Pricing
Pricing model: Subscription priced by the number of individual names (people) you track; base paid plans are all-in-one (features included) and the price scales with name-count. Pay yearly option available ("Pay Yearly — Save 10%").
Free tier / trial: See below.
Example / published costs (official site):
- Minimum paid cost: Starting at $9/month (site header: "Starting at $9/month").
- Accounting add-on: +$15/month (officially described as the Accounting feature price).
- Enhanced Messaging add-on: +$7/month (includes 250 messaging credits; additional blocks of 250 credits billed at $7 each).
Notes & discounts:
- Pay yearly saves 10% (site shows "Pay Yearly (Save 10%)").
- Church plant discounts / custom quotes are available (site FAQ).
- Online giving is included in the product but Stripe transaction fees apply (handled by Stripe).
