ChurchTools
Church management software
Donor management software
Church software
Nonprofit software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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$39 per month
Free Trial
Free version unavailable
Small
Medium
Large
- Public sector and nonprofit organizations
- Education and training
- Information technology and software
What is ChurchTools
ChurchTools is a cloud-based church management software platform used to manage people records, groups, events, services, and internal communication for churches. It supports workflows such as volunteer scheduling, room/resource booking, and member self-service via web and mobile access. The product is commonly used by church staff and ministry leaders who need an integrated system for administration and coordination across teams.
Broad church operations coverage
ChurchTools combines member management, group management, event scheduling, and service planning in one system. This reduces the need to maintain separate tools for calendars, volunteer coordination, and internal directories. The integrated modules support common church workflows such as recurring services, team rotations, and room/resource conflicts.
Role-based access and permissions
The platform provides granular permissions to control access to people data, groups, and administrative functions. This helps churches separate responsibilities across staff, ministry leaders, and volunteers. It also supports safer collaboration when multiple teams manage overlapping schedules and member information.
Self-service and mobile access
ChurchTools offers member-facing access for viewing events, participating in groups, and updating personal details. Mobile access supports on-the-go coordination for volunteers and leaders. This can reduce administrative overhead by shifting routine updates and sign-ups to end users.
Donor management depth varies
While ChurchTools is positioned for church administration, donation and fundraising capabilities may not match the depth of dedicated donor management systems. Organizations with complex giving workflows (e.g., advanced receipting, pledge campaigns, or multi-entity accounting needs) may require integrations or additional tools. Fit depends on local compliance requirements and the church’s finance processes.
Configuration and change management
Because the product spans multiple operational areas, initial setup (data structure, permissions, groups, and workflows) can take time. Churches migrating from spreadsheets or multiple systems may need data cleanup and process alignment. Ongoing governance is often required to keep groups, roles, and schedules consistent.
Integration ecosystem may be limiting
ChurchTools may not offer the same breadth of prebuilt integrations as platforms that focus heavily on communications, online giving, or media streaming. If a church relies on many third-party tools, integration effort can increase (API work, middleware, or manual processes). This can affect reporting consistency across systems.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| XS | $39 per month | 100 persons; unlimited groups & calendars; 10 resources; 20 roles; includes hosting, backup, e-mail support, app, check-in, chat; LDAP add-on +$14/mo; Sync: 1 connection +$6/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
| S | $59 per month | 200 persons; unlimited groups & calendars; 15 resources; 30 roles; includes hosting, backup, e-mail support, app, check-in, chat; LDAP add-on +$14/mo; Sync: 1 connection +$6/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
| M | $99 per month | 500 persons; unlimited groups & calendars; 25 resources; 50 roles; includes 2 campuses; LDAP add-on +$14/mo; Sync: 2 connections +$10.50/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
| L | $159 per month | 1,000 persons; unlimited groups & calendars; 50 resources; 100 roles; includes 3 campuses; LDAP add-on +$14/mo; Sync: 3 connections +$14/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
| XL | $249 per month | 2,500 persons; unlimited groups & calendars; 100 resources; 200 roles; includes 5 campuses; LDAP add-on +$14/mo; Sync: 5 connections +$19/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
| XXL | $399 per month | Unlimited persons, sites, resources, roles; unlimited (package) campuses for a single multi-campus church; LDAP add-on +$14/mo; Sync: 5 connections +$19/mo; 30-day free trial; monthly billing, cancelable, no minimum term. |
Notes:
- Upgrade number of campuses to unlimited for an extra charge (USD page: $79; German page: 49€ conversion note).
- Upgrade sync connections to unlimited for an extra charge of $79 (English site) / 49€ (German site).
- ChurchTools Finance (accounting) can be added to packages — German site lists Finance add-on prices by package (e.g., XS/S +19€; M +24€; L +29€; XL +34€; XXL +39€) and states Finance is currently only available in EUR.
- Website builder: listed on vendor site at 29€/month plus a one-time setup fee of 149€ (German pricing page).
- Professional services: Setup / Training / Migration typically $119 / €99 per hour (site shows $119/hr in USD page; 99€/hr on German page).
Seller details
ChurchTools Innovations GmbH
Karlsruhe, Germany
Private
https://church.tools/
https://x.com/churchtools
https://www.linkedin.com/company/churchtools/
