PlayHQ
Athletic competition management software
Sports league management software
Sports software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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Pay-as-you-go
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What is PlayHQ
PlayHQ is a cloud-based platform for administering community and amateur sports competitions, including registrations, team and player management, fixtures, results, and communications. It is used by national and state sporting bodies, leagues, clubs, and associations to run seasons and competitions across multiple venues. The product combines participant registration and payments with competition management workflows and public-facing competition websites.
End-to-end league administration
PlayHQ supports core league operations such as online registrations, participant records, team management, scheduling/fixtures, ladders, and results. This reduces the need to stitch together separate tools for registration and competition administration. It is designed for recurring seasons and multi-competition structures common in community sport.
Centralized participant database
The platform maintains player, team, and club records in a centralized system that can be shared across competitions under the same governing structure. This helps administrators manage eligibility, transfers, and participant history without duplicating data across spreadsheets. It also supports consistent reporting across clubs and competitions.
Integrated payments and fees
PlayHQ includes online payment collection as part of the registration workflow, supporting common fee structures used by clubs and associations. This can simplify reconciliation compared with using a separate payment tool and manually matching payments to registrations. It also enables a more consistent participant experience from sign-up through competition participation.
Region and sport focus
PlayHQ is most established in Australia and New Zealand and is commonly adopted by sports governing bodies in those markets. Organizations outside these regions may find fewer local integrations, support coverage, or ecosystem partners compared with platforms that focus on North America or Europe. Suitability can vary by sport-specific rules and competition formats.
Less suited to endurance events
The product is oriented toward league and season-based competitions rather than single-day endurance events. Organizations running races that require advanced timing hardware integrations, bib assignment workflows, or complex wave/start management may need additional specialized tooling. This can increase operational complexity for event-centric programs.
Configuration and change control
Competition structures, registration rules, and fee models can require careful configuration to match a governing body’s policies. Changes to season structures or rules mid-season can be operationally difficult and may require administrator training and process discipline. Larger rollouts across many clubs can require coordinated governance and support.
Plan & Pricing
Pricing model: Pay-as-you-go (per-registration) + optional annual website subscription and free Teampay feature.
Registration & Competition Management (per registration, prices quoted in AUD):
- $10 per registration — Contact Sales (larger features/tiers available)
- $8 per registration — Contact Sales
- $6 per registration — Contact Sales
- Enterprise / Contact for pricing for very large organisations
Registration & Dashboard Only (per registration, prices quoted in AUD):
- $7 per registration — Contact Sales
- $5 per registration — Contact Sales
- $4 per registration — Contact Sales
- Enterprise / Contact for pricing for very large organisations
Website product (annual subscription):
- $420 per year (yearly subscription fee for PlayHQ Website Builder). Early-bird offers have been advertised (e.g., discounted first-year pricing and months free for early adopters).
Other fees / optional charges (from official PlayHQ pages):
- Participant service fee: 1.99% (paid by participant at checkout).
- Merchant payments fee: 1.99% (deducted from organisation payouts).
- Merchant transaction fee: +$0.30 per transaction (applies to participant payments).
- Registration Protection (optional insurance for player registrations): 7% of the registration fees (optional add-on purchased at checkout).
- No mandatory setup fees are listed; customised onboarding and account management are noted as included in some tiers or as optional paid services for larger organisations.
Notes & availability:
- Prices are quoted in AUD on the official pricing page.
- PlayHQ offers a personalised demo (not a time-limited trial) — contact sales for a demo.
- Teampay (PlayHQ payment/teampay dashboard) is promoted on PlayHQ site as free for clubs/associations (PlayHQ states Teampay is free in feature pages).
- Many plan details and final quotes are "Contact Sales" / custom — PlayHQ uses scalable/custom pricing for large organisations.
Seller details
PlayHQ Pty Ltd
Melbourne, VIC, Australia
2016
Private
https://www.playhq.com/
https://x.com/playhq
https://www.linkedin.com/company/playhq/
