Circula
Expense management software
Travel & expense software
Benefits administration software
Employee perks software
Accounting & finance software
Expense billing software
Receipt design software
Receipt generating software
- Features
- Ease of use
- Ease of management
- Quality of support
- Affordability
- Market presence
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€11 per license per month
Free Trial
Free version unavailable
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- Information technology and software
- Media and communications
- Professional services (engineering, legal, consulting, etc.)
What is Circula
Circula is a cloud-based expense management and travel expense solution that helps organizations capture receipts, submit expense reports, and route approvals for reimbursement. It targets small to mid-sized businesses that want to digitize employee expenses and improve policy compliance with configurable rules and approval workflows. The product also supports employee benefits/perks use cases (e.g., allowances) alongside standard expense reporting, with integrations intended to connect to accounting and payroll processes.
Mobile receipt capture and OCR
Circula supports receipt capture via mobile workflows and digitizes receipt data to reduce manual entry. This helps standardize submissions and can shorten the time from purchase to approved reimbursement. It also supports attaching documentation to individual line items for auditability and internal controls.
Configurable policies and approvals
The platform provides configurable approval workflows and policy checks to enforce spending rules before reimbursement. This supports multi-step approvals and role-based responsibilities across employees, managers, and finance. Compared with more procurement-centric suites, the focus stays on employee-driven expense reporting and approvals.
Allowances and benefits workflows
Circula includes functionality aimed at managing recurring allowances and employee benefit/perk reimbursements in addition to classic travel and expense claims. This can reduce the need for separate tools when companies reimburse meals, mobility, or other employee-paid benefits. Centralizing these workflows can simplify reporting and finance oversight.
Depth varies by accounting stack
Integration depth and automation can depend on the specific accounting, payroll, or ERP systems in use. Some organizations may still need manual mapping, export/import steps, or custom configuration to match their chart of accounts and cost center structures. Larger finance teams may require additional controls or middleware for complex environments.
Not a full spend suite
Circula primarily addresses employee expenses and reimbursements rather than end-to-end spend management across procurement, invoicing, and payments. Organizations looking for broader source-to-pay capabilities may need additional systems for purchasing workflows, supplier management, and invoice automation. This can increase overall toolchain complexity for larger enterprises.
International requirements may need review
Global organizations may need to validate local tax rules, per-diem handling, and statutory receipt requirements for each country they operate in. Multi-entity governance, multi-currency reporting, and localized compliance features can vary by region and configuration. Finance teams should confirm coverage for their specific jurisdictions and audit needs.
Plan & Pricing
| Plan | Price | Key features & notes |
|---|---|---|
| Starter | €11 per license/month (billed annually) | Core expense management features, mobile app (iOS & Android), AI OCR receipt digitisation, unlimited users, automated per diems & mileages, legal & tax compliance, support via Help Center/Chat/Email. Minimum 10 licenses (transferable). |
| Professional | €16 per license/month (billed annually) | Everything in Starter plus physical & virtual VISA credit cards (digital card management). Essential payroll/accounting/HR integrations, onboarding support, dedicated account manager. Minimum 10 licenses (transferable). Additional €65 per entity/month applies for credit card entities. (Some onboarding services require min. 30 licenses). |
| Professional Plus | Pricing on request | Tailored for large companies: Professional features plus SFTP imports/exports, Microsoft Dynamics Business Central integration, dedicated Customer Success Manager; available at extra cost/custom setup. |
| All in One | €21 per license/month (billed annually) | 3-in-1: Expense & travel management (Professional features), physical & virtual VISA credit cards (digital card management). All Circula Benefits included. Additional €65 per entity/month for credit cards. Minimum 10 licenses (transferable). |
| Credit Cards (platform) | €99 starting platform price | Platform price (includes unlimited number of cards). Physical & virtual VISA cards, €750,000 transaction limit per card, real-time insights, automatic expense creation. Book a meeting for setup. |
| Accounts Payable (platform) | €149 starting platform price (includes 100 invoices) | OCR invoice extraction, central inbox, UStG §14 checks, DATEV and SEPA exports. Book a meeting / coming soon. |
| Employee Benefits (individual) | Voucher €2 / Mobility €4 / Lunch €6 per license/month (billed annually) | Individual benefits also available in packages: Top Benefits Package €7 per license/month; All Benefits Package €10 per license/month. Minimum 10 licenses (transferable). |
Notes: Prices shown on Circula's official pricing pages are stated per month and billed annually. Many items are "starting from" prices and some features/add-ons (integrations, customisations) may incur additional costs or require contacting sales.
Seller details
Circula GmbH
Berlin, Germany
2017
Private
https://www.circula.com/
https://x.com/circula
https://www.linkedin.com/company/circula/
